RFB-231-25 KVA KVCN Roof Replacement

The Commonwealth of Kentucky Department for Facilities and Support Services, Division of Engineering and Contract Administration, in coordination with the Department of Veteran Affairs, is issuing Request for Bid (RFB) RFB-231-25 for roof replacement services at the Kentucky Veterans Cemetery North located in Williamstown, Kentucky (Grant County). The procurement involves the complete replacement of a storm-damaged slate roof on the administration building at 205 Eibeck Lane with either new slate shingles or approved synthetic slate shingles from manufacturers including DaVinci Roofscapes, EnviroSlate, Brava, or EcoStar. The project scope includes removal of existing slate shingles, installation of new roofing materials with synthetic underlayment and ice dam protection membrane, installation of hip and ridge slates, snow guards, and delivery of spare materials consisting of one square of field slates, twenty pieces of starter slate, and thirty pieces of hip and ridge slates. Successful contractors must demonstrate a minimum of ten years of experience in slate roofing installation and provide evidence of at least three similar projects completed within the past five years, with a full-time foreman or superintendent providing on-site supervision. The specification mandates a manufacturer's 50-year warranty against breakage and deterioration and a 2-year installer's warranty covering the complete roof system against water penetration, with all materials required to meet Class A fire resistance rating, Class 4 impact resistance rating, and 110 MPH wind resistance capability. The official bid submission deadline is July 2, 2025, at 1:30 P.M. Eastern Time through the Commonwealth's eProcurement system with electronic submission required; a mandatory site visit is scheduled for May 6, 2025, at 1:00 P.M. Eastern Time, and a public bid reading will occur at 2:30 P.M. Eastern Time on the bid opening date. All bidders must register in the Vendor Self Service (VSS) system at https://vss.ky.gov prior to submission, allowing 24 to 48 hours for registration completion, and plans and specifications are available at https://www.stateofkyplanroom.com at no charge.

The procurement documents do not specify any set-aside designations or restrictions limiting participation to particular business types or disadvantaged enterprise classifications. No incumbent vendors or current contractors are identified in the solicitation materials. The existing infrastructure at the site includes a Structurally Insulated Panel (SIPS) roof deck system and existing stainless steel metal roofing components, gable and drip aprons, gutters, drip edges, and downspouts that are to remain in place unless damaged or compromised; contractors must ensure compatibility with these existing elements and comply with specifications requiring slate shingles with a minimum 12-inch width matching the style and configuration of existing Virginia Buckingham slate. The solicitation does not provide a specific contract award value or budgeted amount; bidders must enter $0.00 for the contract amount in the e-procurement system, with the actual bid amount entered on the Official Bid Document submitted as an attachment. Project contacts include Architect Bobby Morris of Morris Workshop Architects, Project Manager Greg Schenck of the Division of Engineering and Contract Administration, and Purchasing Agent Susan Ward.