RFB-223-26 CHFS/WSH/Replace Gas Furnaces and Air Conditi

The Commonwealth of Kentucky's Cabinet for Health and Family Services (CHFS) is soliciting competitive sealed bids for the replacement of HVAC equipment at Western State Hospital in Hopkinsville, Kentucky under RFB-223-26. The project scope includes the removal and replacement of gas furnaces, condensing units, and mini-split systems serving the Genesis Building, which houses sleeping quarters, along with electrical modifications to accommodate new equipment and minor modifications to ductwork and piping. Work must be performed in a phased manner to minimize operational disruptions, with contractors required to provide concrete pads for all equipment installations. A mandatory site visit is scheduled for March 18, 2026 at 9:00 a.m. at 2400 Russellville Road, Hopkinsville, Kentucky, where attendees will meet with Joe Gunn and Rusty Padgett at the Maintenance Office. All sealed bids must be submitted electronically through the Commonwealth's eProcurement system by March 31, 2026 at 1:30 p.m. Central Time, with a public bid reading conducted via conference call at 3:00 p.m. Eastern Time on the same date using dial-in number (502) 782-2663, Conference ID 240522124, and Participant code 600422. Bidders must register in the Vendor Self Service (VSS) system at https://vss.ky.gov prior to submission, allowing 24 to 48 hours for registration completion, and all bid documents, including the Official Bid Document and any required Bid Bond, must be combined into a single PDF attachment.

The RFB does not specify set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information in the available documentation. Plans and specifications are available at no charge through https://www.stateofkyplanroom.com, with hard copies obtainable for a fee through Lynn Imaging at 1-800-888-0693. The specific contract award value or budget range has not been disclosed in the solicitation documents; bidders must enter $0.00 as a placeholder in the eProcurement system while submitting the actual contract amount on the Official Bid Document attachment. For additional questions or clarification, interested vendors may contact Purchasing Agent Janis Wilhoite at janis.wilhoite@ky.gov or (502) 401-6239, or Project Engineer Gunnar Wagoner at wagoner@bcclt.com or (502) 708-1860.