RFB-222-26 Parks KDV Golf Course Irrigation

The Commonwealth of Kentucky, Department of Parks, is issuing Request for Bid (RFB-222-26) for a complete irrigation system replacement project at the Kentucky Dam Village Golf Course in Gilbertsville, Kentucky. The procurement encompasses removal of existing irrigation heads, controls, and pump equipment with lines to be abandoned in place, installation of new irrigation supply lines, heads, and associated controls systems, and removal and replacement of the existing pump station equipment. The new irrigation system must be sourced from either Toro or Rain Bird manufacturers, while the pump system must be single-sourced from MCI Pumping Systems/Flowtronics, with the existing pump house remaining in place. A mandatory site visit meeting is scheduled for March 23, 2026, at 1:00 p.m. Central Time at the Kentucky Dam Village Golf Course Pro Shop located at 185 Village Green Circle, Gilbertsville, Kentucky 42044. Bids must be submitted electronically through the Commonwealth's eProcurement system by April 14, 2026, at 1:30 p.m. Eastern Time, with a public bid reading conducted via conference call at 3:00 p.m. Eastern Time on the same date. All project plans, specifications, and drawings are available at no charge through the State of Kentucky Plan Room at https://www.stateofkyplanroom.com, and bidders must register as plan holders through Lynn Imaging at 1-800-888-0693 to receive addenda.

The solicitation documents do not specify any set-aside designations or restrictions limiting bidder eligibility based on disadvantaged enterprise status or organization type, indicating this is an open competitive procurement. Bidders must register in the Kentucky Vendor Self Service (VSS) system prior to submission, allowing 24-48 hours for account activation, and must submit the Official Bid Document and Bid Bond as a single combined PDF attachment through the eProcurement system, entering $0.00 for the contract amount in the system with the actual amount included in the Official Bid Document. No incumbent vendors or current contractors are identified in the available documentation, though the project involves integration with the existing pump house infrastructure that will remain in place. Technical questions should be directed to Purchasing Agent Susan Ward at 502-226-0335 or Susan.Ward@ky.gov, and technical assistance for eProcurement registration and submission is available through the Customer Resource Center at Finance.CRCGroup@ky.gov or 877-973-4357. The specific contract award value or budget range is not disclosed in the posted solicitation materials.