RFB-208-25 Roof Replacement KDVA West

The Commonwealth of Kentucky, Department of Veterans Affairs (KDVA), in conjunction with Clinton County, is soliciting sealed bids through Request for Bid (RFB-208-25) for roof replacement services at the Kentucky Veterans Cemetery West facility located at 5817 Fort Campbell Road in Hopkinsville, Kentucky. The procurement encompasses the complete demolition and replacement of existing shingle roofing on both the administration and maintenance buildings at the cemetery site. Bidders must submit their responses exclusively through the Commonwealth's eProcurement system (https://vss.ky.gov) by the closing deadline of April 9, 2025, at 1:30 p.m. Eastern Time, with a mandatory site visit scheduled for March 31, 2025, at 3:00 p.m. Central Time at the Administration Building. All procurement inquiries should be directed to Susan Ward, Purchasing Agent, at 502-226-0335 or Susan.Ward@ky.gov. A public bid reading will occur on April 9, 2025, at 2:30 p.m. Eastern Time via conference call (dial-in numbers 502-782-2663 or 844-603-5060, Conference ID 240522018, Participant code 75309). Bidders must register in the Vendor Self Service (VSS) System prior to submission, allowing 24 to 48 hours for account activation, and must submit all bid documents, including the Official Bid Document and any required Bid Bond, combined as a single PDF attachment. Plans, specifications, and drawings are available at no charge through https://www.stateofkyplanroom.com, and contractors not registered as planholders will not receive addenda, including Addendum One, which modifies roofing material color selection requirements to be chosen by the Architect from the manufacturer's full range of color samples.

The solicitation documents do not specify set-aside designations, disadvantaged enterprise restrictions, or limitations on organizational type eligibility to respond to this bid. No incumbent vendors or current contractors are identified in the procurement materials. The solicitation does not explicitly state an award value or budget range; however, bidders are instructed to enter $0.00 for the Contract Amount in the eProcurement system, with the actual contract amount to be entered on the Official Bid Document itself. The project requires bidders to demonstrate their capability to execute roof demolition and replacement work in accordance with the detailed specifications and technical requirements outlined in the plan room documents and as modified by Addendum One. Vendors should ensure timely registration in the VSS System, plan for the mandatory site visit to assess existing conditions, and direct all technical questions to the project consultant, Jason Merrick of Clotfelter/Samokar, PSC, or Project Manager Dwayne Brown with the Division of Engineering and Contract Administration.