RFB-203-25 Jacobs Hall Window Replacement

The Commonwealth of Kentucky, Division of Engineering and Contract Administration, on behalf of the Kentucky School for the Deaf in Danville, Kentucky, is soliciting bids for the Jacobs Hall Window Replacement project (RFB-203-25). The procurement involves the removal of 72 existing windows from the first through fourth floors of Jacobs Hall and the installation of replacement windows, along with the application of new pre-finished metal cladding to existing exterior window trim. Bidders must be registered in the Vendor Self Service (VSS) system at least 24 to 48 hours prior to submission and must submit bids electronically through the Commonwealth's eProcurement system only; postal, courier, and hand-delivered bids will not be accepted. A mandatory site visit is scheduled for March 26, 2025, at 1:00 p.m. Eastern Time at Jacobs Hall (303 South 2nd Street, Danville, Kentucky), where Walter Hulett from the Kentucky School for the Deaf will meet interested contractors. The bid closing date is April 29, 2025, at 1:30 p.m. Eastern Time, with a public bid reading via conference call scheduled for 3:00 p.m. Eastern Time on the same date. All project plans, specifications, and bidding documents are available at no charge through the State of Kentucky Plan Room at https://www.stateofkyplanroom.com, and bidders should register as planholders to receive all addenda and specification updates distributed by Lynn Imaging. Bidders must submit the Official Bid Document and any required Bid Bond as a single combined PDF attachment and must enter $0.00 as the contract amount in the eProcurement system, with the actual contract amount submitted on the Official Bid Document.

The solicitation documents do not specify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. No current contractors or existing infrastructure integration requirements are identified in the available documentation. Similarly, the contract award value or budget range for this project is not disclosed in the provided solicitation materials, and no pricing information is detailed in any of the addenda issued to date. Procurement questions should be directed to Purchasing Agent Janis Wilhoite at 502-401-6239 or janis.wilhoite@ky.gov. The project Architect is Jean-Paul Grivas of Patrick D. Murphy Co., Inc., and the Project Manager is Carl Kratzer with the Division of Engineering and Contract Administration. Three addenda have been issued to modify specifications, including changes to wood window standards, material substitutions from fir or alder to pine, and modifications to window type designations and glass specifications.