RFB-203-25 Jacobs Hall Window Replacement

The Kentucky School for the Deaf is seeking bids for RFB-203-25, a comprehensive window replacement project at Jacobs Hall located in Danville, Kentucky. The procurement involves removing 72 existing windows across four floors and installing replacement windows with new pre-finished metal cladding on exterior window trim. A mandatory site visit was scheduled for March 26, 2025, at 1:00 PM Eastern Time at 303 South 2nd Street, with electronic bids due by April 10, 2025, at 1:30 PM. Only online bids submitted through the Commonwealth's eProcurement system will be accepted, with vendors required to be registered in the Vendor Self Service (VSS) system. Bidders must submit a complete Official Bid Document and Bid Bond as a single PDF attachment, with specific instructions to enter $0.00 for the contract amount in the e-procurement system while providing the actual contract amount on the official bid document. Key project contacts include architect Jean-Paul Grivas, Project Manager Carl Kratzer, Agency Representative Walter Hulett, and Purchasing Agent Janis Wilhoite.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Bid documents and specifications can be obtained at no charge from https://www.stateofkyplanroom.com, with no indication of incumbent vendors or existing infrastructure requirements. The project involves technical specifications modifications, including changes to wood window specifications such as omitting certain items and changing glass specifications from annealed to tempered. A public bid reading will be conducted via conference call on the bid opening date at 3:00 PM Eastern Time. While a specific budget range is not disclosed, the solicitation emphasizes strict adherence to submission guidelines and warns that delays or technical difficulties will not justify late bid acceptance. Potential bidders must carefully review Addendum No. 1, which provides critical updates to the original bid specifications, and acknowledge receipt of the addendum on their bid document.