RFB 2025-008

The City of Pflugerville, Texas has issued Request for Bid (RFB) No. 2025-008 for water and wastewater chemicals, specifically soliciting suppliers for sodium hypochlorite and polymer F-2306 for its municipal treatment facilities. The procurement seeks vendors capable of delivering sodium hypochlorite in 800-1000 gallon loads, with an estimated annual requirement of 15,000 gallons for the wastewater treatment plant and additional quantities for the water treatment plant, as well as polymer F-2306 in 3-275 gallon totes with an estimated 60 totes annually. Bids must be submitted electronically through the Texas Bid System (bidnetdirect.com/texas) by January 22, 2025, at 2:00 PM CST, with bid opening at 2:01 PM CST. The contract term is 24 months with two optional 12-month renewal periods, and vendors must be able to deliver within seven days of notification, between 7am-4pm Monday through Friday, to two specific locations: the Water Treatment Plant at 17601 Weiss Lane and the Wastewater Treatment Plant at 15500 Sun Light Near Way. Evaluation criteria include pricing, with requirements that pricing remain fixed for the first 12 months and potential adjustments thereafter based on documented manufacturer price changes.

The City offers a local preference for Pflugerville bidders within 3% of the lowest bid price and will award the contract to the lowest responsible bidder(s), potentially making multiple awards if deemed in its best interest. No specific budget range is detailed, and purchases will be made on an as-needed basis with no guaranteed quantities. The procurement does not specify set-aside designations or restrictions for disadvantaged enterprises. All delivery and fuel charges must be included in bid pricing, and no advance payments will be provided. The City reserves the right to evaluate bids comprehensively, considering factors beyond just price, such as vendor reliability, delivery capabilities, and compliance with technical specifications. Vendors must be prepared to provide comprehensive pricing that includes all associated costs and demonstrate the ability to meet the city's specific chemical supply requirements for water and wastewater treatment operations.