RFB-202-25 Re-Ad of RFB-38-25 CHFS WSNF Renovation

The Commonwealth of Kentucky's Division of Engineering and Contract Administration, on behalf of the Cabinet for Health and Family Services, is soliciting bids for renovation work at Western State Hospital's nursing facility in Hopkinsville, Clinton County. This Request for Bid (RFB-202-25), a re-advertisement of RFB-38-25, seeks a general contractor to perform comprehensive HVAC system improvements to Buildings 30 and 31, with an alternate scope for Building 32. The project deliverables include excavation and asphalt repairs, ceiling system removal and replacement, sprinkler system modifications, removal of existing two-pipe HVAC systems, installation of four-pipe fan coils, outside air and exhaust air systems, hot water and chilled water piping systems, new electrical power panels, and equipment power connections. The work encompasses multiple construction trades including demolition, concrete, drywall, painting, ceilings, fire protection, mechanical systems, ductwork, electrical, and fire alarm installation. Key project requirements include temporary heating to maintain freeze protection in Buildings 30 and 31, temporary cooling to maintain 82°F, and dehumidifiers to maintain relative humidity below 65% during construction. Condenser water piping must meet specified ASTM standards, and underground hydronic piping must utilize pre-insulated steel piping systems from approved manufacturers such as Thermal Pipe Systems Inc., Tricon, or equivalents. A mandatory site visit is scheduled for March 26, 2025, at 10:00 A.M. Central Time at 2400 Russellville Road, Hopkinsville, Kentucky, and all questions must be submitted by 5:00 P.M. Central Time on April 15, 2025. Bids must be submitted electronically through the Commonwealth's eProcurement system only by April 23, 2025, at 1:30 P.M. Eastern Time, with public bid reading via conference call at 2:30 P.M. Eastern Time the same day. All bidders must register in the Vendor Self Service (VSS) system at https://vss.ky.gov at least 24 to 48 hours prior to submission, and all project plans and specifications are available at no charge from https://www.stateofkyplanroom.com.

The solicitation documents do not specify set-aside designations or restrictions limiting eligible bidders to particular business classifications or disadvantaged enterprise categories. No incumbent vendor or current contractor information is identified in the available procurement materials. The project requires integration with existing infrastructure, including connection to the existing Andover controls system by Comfort Systems USA and coordination with the facility's commissioning authority, for which contractors must allocate five business days in the project schedule. Condensing boilers must be warranted for ten years against leakage and material defects and five years non-prorated for heat exchanger damage from the date of substantial completion, with approved manufacturers including Laars, subject to final approval during shop drawing review. The specific contract award value or budget range is not disclosed in the solicitation documents; bidders must enter $0.00 in the eProcurement system and provide the actual proposed contract amount on the Official Bid Document. Project contacts include Purchasing Agent Susan Ward at 502-226-0335, Project Manager Dwayne Brown at 270-210-0253, and Architect Paul King of Peck Flannery Gream Warren Inc.