RFB-198-25 CHFS-CSH - Upgrade/Replace Access Control System

The Commonwealth of Kentucky's Cabinet for Health and Family Services (CHFS) is seeking bids for RFB-198-25, a project to upgrade and replace the access control system at Central State Hospital in Louisville, Jefferson County. The procurement specifically targets access control system upgrades in Buildings 201, 202, and 209/209A, with eleven units in the Main Hospital Building 201 requiring comprehensive modernization. The project involves replacing existing infrastructure with new card readers, electric door strikes, door contact sensors, magnetic door locks, push button access controls, associated hardware, raceways, wiring, and complete system programming. A mandatory site visit is scheduled for March 13, 2025, at 11:30 AM Eastern Time, with the solicitation closing on April 8, 2025, at 1:30 PM Eastern Time. Bidders must submit proposals electronically through the Commonwealth's eProcurement system, with all vendors required to be registered in the Vendor Self Service (VSS) system and submit a combined PDF of the Official Bid Document and Bid Bond. The public bid reading will occur via conference call on the bid opening date at 3:00 PM Eastern Time, with bidders instructed to enter $0.00 as the contract amount in the e-procurement system.

The procurement does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Bidders can obtain project plans and specifications at no cost by downloading them from the state of Kentucky plan room website. While no incumbent vendors are identified in the documentation, the project requires integration with existing access control infrastructure across multiple hospital buildings. The procurement is managed by Kristi Sharp from the Division of Engineering and Contract Administration, with additional project contacts including a consultant, project manager, and agency representative. Though a specific budget range is not disclosed, the procurement suggests a comprehensive upgrade of access control systems across multiple hospital units, indicating a potentially significant investment in security infrastructure modernization. Interested vendors must demonstrate technical capability to replace and program complex access control systems in a healthcare facility setting, with close attention to security protocols and seamless technological integration.