RFB-191-25 HVAC Replacement Radcliff Veterans Home

The Commonwealth of Kentucky, specifically the Department of Veterans Affairs, is seeking bids for an HVAC replacement project at the Radcliff Veterans Home through a Request for Bid (RFB-191-25) located in Hardin County. The procurement involves Phase 1 of a comprehensive HVAC system replacement, which will remove the existing Variable Refrigerant Flow (VRF) system and install a new 4-pipe Fan Coil Unit system in Neighborhoods 200 and 300. The project requires complete removal and replacement of HVAC equipment, installation of a new chilled and hot water plant, hydronic piping, ductwork connections, HVAC controls, and supporting electrical and plumbing work. A mandatory site visit was conducted on February 19, 2025, at 1:30 PM Eastern Time, located at 100 Veterans Drive in Radcliff, Kentucky. The bid submission deadline has been adjusted through multiple addendums, with the most recent date set for March 13, 2025, at 1:30 PM Eastern Time. Electronic bid submission is mandatory through the Commonwealth's eProcurement system, with all bidders required to register in the Vendor Self Service (VSS) system prior to submission. A public bid reading will occur via conference call on the bid opening date at 2:30 PM Eastern Time.

The solicitation does not specify explicit set-aside designations or restrictions on responding organizations. Bidders must submit a combined PDF of the Official Bid Document and Bid Bond through the electronic procurement platform. Project documents are available at no cost through the state of Kentucky plan room website (https://www.stateofkyplanroom.com), with optional hard copy printing available. Key project contacts include Kris Schnitgen from KLH Engineers (architect), Greg Schenck (project manager), Jeremiah Apple (agency representative), and Susan Ward (purchasing agent). While specific budget details are not explicitly stated in the documentation, the project involves comprehensive HVAC infrastructure replacement across two neighborhoods of the veterans home. The solicitation emphasizes technical compliance, electronic submission requirements, and precise adherence to the provided specifications. Contractors interested in bidding must demonstrate technical expertise in HVAC system replacement, electrical infrastructure upgrades, and complex mechanical system installations in healthcare or institutional settings.