RFB-191-25 HVAC Replacement Radcliff Veterans Home

The Commonwealth of Kentucky, through the Department for Facilities and Support Services and Division of Engineering and Contract Administration, is soliciting competitive sealed bids (RFB-191-25) for a comprehensive HVAC replacement project at the Radcliff Veterans Home. The procurement specifically involves Phase 1 replacement of the existing Variable Refrigerant Flow (VRF) HVAC system with a new 4-pipe Fan Coil Unit system in Neighborhoods 200 and 300. Project deliverables include installing a new chilled and hot water plant, hydronic piping, ductwork connections, HVAC controls, and supporting electrical and plumbing work. The mandatory site visit was originally scheduled for February 19, 2025, but was subsequently rescheduled to February 24, 2025, at 11:30 AM Eastern Time, located at 100 Veterans Drive, Radcliff, KY. Bid submissions are required electronically through the Commonwealth's eProcurement system by March 11, 2025, at 1:30 PM Eastern Time, with a public bid reading via conference call scheduled for 2:30 PM Eastern Time on the same day. KLH Engineers Inc. is serving as the project architect, with Greg Schenck as the Project Manager from the Division of Engineering and Contract Administration.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must be registered in the Vendor Self Service (VSS) System and must combine the Official Bid Document and Bid Bond as a single PDF attachment for submission. Project plans and specifications are available at no charge through the state plan room website, with contractors having the option to purchase hard copies. No specific incumbent vendor information is disclosed, and the solicitation does not provide explicit details about budget ranges or award values. The project will require contractors to work in vacant buildings, with facility staff managing furniture moving while contractors are responsible for protecting fixtures. Contractors should note that utility and entitlement fees will be the owner's responsibility, and the project may involve additional technical considerations such as fire alarm system inspection and recertification if devices are relocated during the HVAC replacement work.