RFB-169-26 CHFS - OUT - Replace Cottage Water Heaters

The Commonwealth of Kentucky's Department for Public Advocacy Finance Division, on behalf of the Cabinet for Health and Family Services (CHFS), has issued Request for Bid (RFB) 169-26 for replacing water heaters at the Outwood Rescare facility located in Dawson Springs, Harrison County. The procurement specifically requires replacing five 150-gallon electric water heaters on a like-for-like basis, including associated components such as thermostatic mixing valve replacement, thermal expansion tank installation, and necessary domestic piping reconnection. A mandatory site visit is scheduled for January 7, 2026, at 9:00 a.m. Central Time, located at 23524 Dawson Springs Road, with bids due by January 29, 2026, at 1:30 p.m. Eastern Time. Bidders must exclusively submit responses through the Commonwealth's eProcurement system (Vendor Self Service) and must be registered prior to submission. All bid documents, including the Official Bid Document and required Bid Bond, must be consolidated into a single PDF attachment, with bidders instructed to enter $0.00 as the contract amount in the eProcurement system.

Procurement questions should be directed to Janis Wilhoite, Purchasing Agent, via email at janis.wilhoite@ky.gov or telephone at (502) 401-6239. Plans, specifications, and drawings are available at no cost through the State of Kentucky Plan Room website. No specific set-aside designations or restrictions on vendor types are explicitly mentioned in the documentation. A public bid reading will be conducted via conference call on the bid opening date at 3:00 p.m. Eastern Time, and hard copies of bids submitted through postal carrier, email, or hand delivery will not be accepted. While no specific budget range is provided, the scope suggests a moderate-scale infrastructure replacement project focused on utility system upgrades at the Outwood Rescare facility. Potential bidders should carefully review all documentation and ensure full compliance with submission requirements to be considered for the contract.