RFB-150-25 EDU KSD Middleton Hall HVAC & Dorm Renovations

The Commonwealth of Kentucky, Division of Engineering & Contract Administration, is procuring construction services for comprehensive mechanical, electrical, and plumbing (MEP) system replacements and modifications at Middleton Hall, a dormitory at Kentucky School for the Deaf in Danville, Kentucky (Boyd County). This Request for Bid (RFB-150-25) is divided into two separate bid packages, with bidders required to submit combined pricing for both Bid Package #2 (HVAC upgrades and geothermal well-field installation) and Bid Package #3 (dormitory renovations), with award determined by the lowest and best combined bid. The project involves comprehensive renovations to all three levels of Middleton Hall, originally constructed in 1977 and never previously renovated, and includes the upgrade of all HVAC systems, installation of a new geothermal well-field, demolition of existing systems, plumbing fixture installation, electrical system upgrades, fire alarm systems with addressable smoke and heat detectors, wireless clock systems (80 analog clocks with 20 additional units), coordination of mechanical, electrical, and plumbing trades, hydrostatic testing of piping systems, and ongoing coordination with equipment procured under Bid Pack #1 (100 kW/125 kVA diesel generator, automatic transfer switches, and primary building switchboard). The mandatory site visit occurred on December 4, 2024, at 11:00 A.M. Eastern Time at 318 Gallaulet Street, Danville, Kentucky, and the revised bid closing deadline is January 8, 2025, at 1:30 P.M. Eastern Time, with public bid reading via conference call at 2:30 P.M. Eastern Time on the same date. All bids must be submitted exclusively through the Commonwealth's eProcurement system with bidders registered in the Vendor Self Service (VSS) system at https://vss.ky.gov (allowing 24-48 hours for registration), and the Official Bid Document and any required Bid Bond must be combined as a single PDF attachment. Contractors must comply with Davis Bacon wage rates and all applicable federal wage rate rules due to multiple federal funding sources, maintain comprehensive insurance including commercial general liability ($1,000,000 combined single limit), automobile liability ($500,000), and workers' compensation, and are responsible for all permits, fees, labor, materials, equipment, and temporary facilities necessary for project completion.

No specific set-aside designations or restrictions on organizational types responding to this procurement are detailed in the available solicitation documents, and no incumbent vendors or current contractors are identified. The project requires integration with equipment procured under Bid Pack #1, including the 100 kW/125 kVA diesel generator, automatic transfer switches (300A and 100A), and 1600A primary building switchboard, which must be coordinated by the contractor awarded Bid Packages 2 & 3. Contractors must complete hydrant flow tests within three weeks of contract award and submit comprehensive mechanical, electrical, and plumbing coordination studies prior to equipment ordering, with the mechanical contractor responsible for integrating all trades into a single conformed set per specification Section 230500 3.34E. Performance and payment bonds, each equal to 100% of the Contract Sum, are required, along with a 12-month warranty period following final completion and retainage provisions (10% until 50% completion, then 5%). The specific contract award value is not disclosed in the available solicitation documents; however, bidders must enter $0.00 as the contract amount in the e-procurement system, with the actual contract amount submitted on the Official Bid Document as an attachment. Complete bid documents, specifications, and drawings are available at no charge through https://www.stateofkyplanroom.com, and procurement questions should be directed to Purchasing Agent Susan Ward at 502-226-0335 or Susan.Ward@ky.gov.