RFB-149-26 24050AMLMAML, Letcher County

This is a Request for Bid (RFB-149-26) issued by the Commonwealth of Kentucky's Division of Abandoned Mine Lands for construction services in Letcher County. The procurement seeks a qualified contractor to perform landslide removal and mine portal restoration on approximately half an acre of land located on the mountainside behind the Dicks residence near Millstone, Kentucky. The scope of work includes excavating and hauling slide material to a designated waste area, installing a temporary 36-inch drainage pipe, reopening and reconstructing four non-wildlife mine portal closures with Class II rock lining, installing filter fabric and geogrid, implementing erosion and sediment control measures, and managing surface water runoff through rock ditches and site revegetation. The project comprises 20 distinct bid line items with unit price and lump sum payment structures, including mobilization, utility relocation, landscape allowance, site preparation, concrete work, silt control measures, earthwork excavation, and HDPE pipe installation. Bidders must be registered in the Commonwealth's Vendor Self Service (VSS) system and submit responses exclusively through the eProcurement system by December 12, 2025, at 1:30 PM Eastern Time, with a mandatory site visit meeting on November 26, 2025, at 9:30 AM EST at the Division's Hazard Office (101 Bulldog Lane, Hazard, KY 41701-9011), followed by an on-site review at 11:00 AM EST at 1325 Millstone Road, Millstone, KY 41838. All bidders are required to comply with Davis-Bacon prevailing wage requirements, obtain necessary permits, and complete construction within 120 calendar days from the contract effective date, with a construction start date of February 10, 2026. Plans and specifications are available at no charge through the State of Kentucky Plan Room at https://www.stateofkyplanroom.com.

The procurement documents do not specify set-aside designations or restrictions limiting participation to disadvantaged enterprises or particular organization types. Bidders must comply with comprehensive health and safety guidelines applicable to Commonwealth of Kentucky construction projects and are responsible for obtaining all required permits, including local permits not covered by the Division of Abandoned Mine Lands (which covers KYTC encroachment, Kentucky Division of Water permits, and USACE permits). The contract incorporates Davis-Bacon prevailing wage compliance requirements and establishes allowable price limits (APL) for each bid line item to prevent unbalanced bidding. Following contract award, a one-year warranty period applies to all work, with the Division of Abandoned Mine Lands responsible for addressing defects not caused by the landowner or contractor for up to three years pending available funding. No incumbent vendors or current contractors are identified in the procurement documents, and no specific budget range or award value is disclosed in the available materials. Project inquiries should be directed to Jason Cheek, Division of Abandoned Mine Lands (606-224-2661, jason.cheek@ky.gov), or Susan Ward, Division of Contract Administration (502-226-0335, Susan.Ward@ky.gov).