RFB-144-26 KVA - EKVC-Elevator Modernization Project

The Commonwealth of Kentucky, specifically the Department of Veterans Affairs through the Division of Engineering and Contract Administration, is soliciting bids for RFB-144-26 KVA, an elevator modernization project at the Paul E. Patton Eastern Kentucky Veterans Center in Hazard, Kentucky. The procurement seeks a contractor to furnish and install new hole-less hydraulic elevator systems, replacing two existing elevators (Elevator #1 and #2) with comprehensive demolition and replacement services. Required deliverables include new enameled steel elevator cabs with plastic laminate wall panels, stainless steel rails and doors, and illuminated ceilings that integrate with existing electrical and fire alarm systems. A mandatory site visit and virtual pre-bid conference are scheduled for December 4, 2025, at 10:30 a.m. Eastern Time, located at 200 Veterans Drive, Hazard, Kentucky 41701, with a virtual option via Microsoft Teams. Bids are due by December 19, 2025, at 1:30 p.m. Eastern Time, and must be submitted exclusively through the Commonwealth's eProcurement system, with a public bid reading to be conducted via conference call at 3:00 p.m. the same day.

Bidders must be registered in the Vendor Self Service (VSS) system prior to submission, with registration requiring 24-48 hours for completion. There are no specific set-aside designations or restrictions on organizational types mentioned in the documentation. The project will reuse existing infrastructure including guide rails, hoistway doors, frames, sills, hydraulic piping, and electrical conduits, indicating an emphasis on strategic infrastructure adaptation. Contractors must download project specifications and drawings from the State of Kentucky Plan Room at no cost, with registered plan holders receiving potential addenda. While no specific budget range is explicitly stated, contractors must enter the actual contract amount on the Official Bid Document. Key project contacts include Janis Wilhoite (Purchasing Agent), Bill Novak (Project Manager), Ben Gallagher (Architect), and Grant Wilson (Consultant), with procurement questions directed to Janis Wilhoite via email or phone.