RFB-140-25 Campground Improvements Carter Caves State Park

The Commonwealth of Kentucky, Department of Parks, is issuing Request for Bid (RFB-140-25) for campground improvements at Carter Caves State Park in Olive Hill, Kentucky, located within Calloway County. This procurement seeks a qualified contractor to complete a comprehensive RV campground renovation project that includes demolition and reconstruction of a new 3,500 square-foot camp store and bath house constructed with insulated concrete forms, concrete roof, wood trusses, and standing seam metal roof, featuring a 4-foot high cut limestone wainscot with cut stone sill and composite wood siding. The scope of work encompasses all new plumbing and HVAC systems, new waterlines with frost-free spigots to each campsite, new electrical lines and pedestals to each campsite, select sites with new sewer hookups, a VFD Water Booster Pump Station system with duplex configuration and dual 3HP pumps, full renovation of 40 total campsites (sites 42-89) with new furnishings and recycled plastic lumber edging, gravel or asphalt overlay, campground signage, and approximately $50,000 in medium voltage electrical work to be performed by Grayson RECC. Bidders must submit responses exclusively through the Commonwealth's eProcurement system by December 18, 2024, at 1:30 PM Eastern Time; a mandatory site visit was held on December 5, 2024, at 10:00 AM at Carter Caves State Park Lodge Lobby, and a public bid reading by conference call will occur on the bid opening date at 3:00 PM Eastern Time. All bidders must be pre-registered in the Vendor Self Service (VSS) System at https://vss.ky.gov prior to submission, allowing 24 to 48 hours for registration completion, and all project plans, specifications, and documents are available for free download at https://www.stateofkyplanroom.com.

The request for bid documents do not specify any set-aside designations, disadvantaged enterprise requirements, or restrictions on organization types eligible to respond. No incumbent vendors or current contractors are identified in the available procurement documents. Bidders should note that the project requires acknowledgment of Addendum No. One (issued December 12, 2024) to avoid disqualification, and contractors must be registered as planholders through the state plan room to receive any subsequent addenda. The Commonwealth has specified that no geotechnical report will be provided, and bidders should assume no asbestos has been found pending environmental assessment completion, with any remediation costs addressed through change orders. The specific contract award value or total project budget is not disclosed in the available solicitation documents; bidders must enter $0.00 for the Contract Amount in the e-procurement system, with the actual contract amount entered on the Official Bid Document submitted as an attachment. For questions and additional project information, interested parties should contact Purchasing Agent Kristi Sharp at Kristi.Sharp@ky.gov or (502) 330-9858.