RFB-135-26 24027AMLBAML, Pike County

The Commonwealth of Kentucky, Division of Abandoned Mine Lands, is issuing a Request for Bids (RFB-135-26 24027AMLBAML) for general construction services to address site stabilization and drainage infrastructure improvements at a property in Pike County located at 37605 KY-194, Phelps, Kentucky. The project encompasses approximately 2.6 acres of project area and 0.8 acres of fill area, with work including portal closure with wildlife-accessible design, installation of retaining walls, subdrain systems, drop boxes, debris barrier walls, chain-link fencing, erosion control measures, and site preparation and restoration activities. The underlying objective is to mitigate hillside instability and drainage issues caused by previous coal mining operations, road construction, and residential development, particularly addressing excessive drainage from an open portal and waterlogged soils across the property. The bid schedule contains 37 line items with specified unit prices and quantities; several items carry an Allowable Price Limit (APL) range that bidders must observe, with unit prices outside the range potentially considered unbalanced bids requiring written justification. A mandatory site visit meeting is scheduled for November 24, 2025, at 1:00 P.M. Eastern Time, with Michael Kearney from the Division of Abandoned Mine Lands present to meet interested contractors. Bids must be submitted exclusively through the Commonwealth's eProcurement system by December 10, 2025, at 9:30 A.M. Eastern Time, with a public bid reading via conference call at 11:00 A.M. on the same date. All bidders must register in the Vendor Self Service (VSS) system at https://vss.ky.gov prior to submission, allowing 24 to 48 hours for account activation, and all project plans, specifications, and documents are available at https://www.stateofkyplanroom.com at no charge.

The solicitation documents do not specify any set-aside designations or restrictions limiting participation to particular categories of organizations such as disadvantaged enterprises, small businesses, or minority-owned firms. No incumbent vendors or current contractors are identified in the available documentation. The portal closure work must occur after November 14th and prior to April 1st, and contractors are required to call Kentucky 811 two business days prior to any excavation activities in compliance with utility relocation requirements per the technical specifications. No specific award value or budget range is disclosed in the solicitation materials; bidders must enter $0.00 in the eProcurement system and submit the actual contract amount on the Official Bid Document as an attachment. Procurement-related inquiries should be directed to Susan Ward, Division of Contract Administration, at 502-226-0335, while project-specific questions should be addressed to Michael Kearney at the Division of Abandoned Mine Lands at 502-782-6218.