RFB-131-25 EDU KSD Brady HVAC Project

The Commonwealth of Kentucky Department of Education, Division of Engineering and Contract Administration, is soliciting competitive bids for the Brady Hall HVAC Project (RFB-131-25, RFB-785-2500000272) at the Kentucky School for the Deaf in Danville, Kentucky. This general construction project encompasses comprehensive mechanical, electrical, and architectural work including replacement of all existing heat pumps, piping, hydronics pumps, domestic water heater, and kitchen exhaust system; installation of two new Dedicated Outdoor Air units on the roof and a web-based front-end control system; replacement of second floor lighting with LED fixtures and lighting controls throughout the building to meet code compliance; installation of a new mass notification fire alarm system; and replacement of all panelboards in summer 2025 and the switchboard, secondary service lateral, and panelboard feeders in summer 2026. The architectural scope includes replacement of acoustical tile and grid ceilings in major work areas, removal and replacement of drywall ceilings in restrooms, removal and repair of soffit louvers, construction of new mechanical chases on the upper floor, and repair of roof penetrations. Bidders were required to attend a mandatory site visit held on November 20, 2024, at 10:00 A.M. Eastern Time at 303 S. 2nd Street, Danville, Kentucky. Bids closed on December 9, 2024, at 1:30 P.M. Eastern Time with a public bid reading conference call scheduled for 2:30 P.M. Eastern Time on the same date. All bids must be submitted exclusively through the Commonwealth's eProcurement system as electronic submissions; postal, courier, and hand-delivered bids will not be accepted. Bidders were required to register in the Vendor Self Service (VSS) system at https://vss.ky.gov, allowing 24 to 48 hours for account activation prior to submission.

The procurement documents do not specify set-aside designations, minority-owned business enterprise (MBE) restrictions, women-owned business enterprise (WBE) requirements, disadvantaged enterprise classifications, or other organizational restrictions that would limit eligible bidders. No incumbent contractor information or current vendor details are disclosed in the solicitation materials. The project specifications identify approved manufacturers for certain components, including BASF, Johns Manville, and Dow Chemical Company for closed-cell spray foam polyurethane insulation; JCI for instrumentation and control systems; Generac for diesel engine generator sets; and Distech as an approved manufacturer for HVAC instrumentation and control. No specific contract award value or budget range is disclosed in the available solicitation documents. The project schedule establishes an end-of-2024 award date, all of 2025 for shop procurement activities, May 24, 2026 for student move-out, construction start on December 4, 2026, substantial completion by December 31, 2026, and final completion on January 4, 2027 when students move back into the facility. Project contacts include Purchasing Agent Susan Ward (502-226-0335, Susan.Ward@ky.gov), Architect Steven Ward at Studio Kremer Architects (steven@studiokremer.com, 502-345-6263), Consultant Paul Graves at CMTA (pgraves@cmta.com, 502-326-3085), Project Manager Tony Yates (Tony.Yates@ky.gov, 502-229-9759), and Agency contact Walter Hulett (walter.hulett@ksb.kyschools.us, 502-897-1583).