RFB 121622 - General Butler State Resort Park

The Commonwealth of Kentucky, Department of Parks, Division of Real Properties, issued Invitation for Bids No. 121622 on November 9, 2022, for the operation of three amenities at General Butler State Resort Park in Carrollton, Carroll County, Kentucky: a mini-golf course, boat dock, and concession stand. The mini-golf operation encompasses an 18-hole course with an operations shed and must operate a minimum of Friday through Sunday from 10:00 a.m. to 9:00 p.m. during the in-season period (March 16 to October 31), with discretionary hours during the off-season. The boat dock operation features a new facility with slips for 10+ paddleboats and a 32' x 21'8" boat house, requiring Friday through Sunday operations from 10:00 a.m. to 4:00 p.m. from Memorial Day weekend through Labor Day weekend, with provisions for water-sport activities including paddleboats, canoes, kayaks, and stand-up paddleboards with life jackets. The concession stand must operate Friday through Sunday from 10:00 a.m. to 4:00 p.m. from Memorial Day through Labor Day weekend and shall provide food, beverages (non-alcoholic), and packaged snacks in compliance with health regulations. The successful bidder must provide all equipment, inventory, and staff at their sole expense, maintain liability insurance with minimum coverage of $500,000 per person and $1,000,000 aggregate per accident for personal injury and $500,000 property damage naming the Commonwealth as an additional insured, and be responsible for general maintenance, daily grounds debris removal, equipment maintenance, trash removal, and port-a-john servicing. The License Agreement shall be for an initial one-year term beginning Memorial Day weekend with automatic renewal options for four additional one-year periods unless either party provides thirty days' written notice prior to expiration. The bid opening is scheduled for December 16, 2022, at 2:30 p.m. EST, conducted via public reading with conference call access; bids must be submitted in person to the Finance Division of Real Properties at The Bush Building, 403 Wapping Street, 3rd Floor, Frankfort, Kentucky, and bidders are strongly encouraged to conduct site visits by contacting Park Manager Susan Spears at 502-732-4384.

Award will be made to the responsive and responsible bidder offering the best value based on bid amount (95 points) and experience operating similar amenities (5 points), with preference given to bidders submitting proposals for all three activities. Bidders must submit a $100 bid deposit via certified or cashier's check and propose a percentage of gross receipts as rental payment; gross receipts include total cash and credits from all business operations including food and beverage sales, paraphernalia, and incidental income, excluding Kentucky tax, writing fees, and federal excise tax, with rent paid monthly in advance by the first of each month to the Park Manager's office. The solicitation documents do not identify specific set-aside designations, restrictions on organization types, disadvantaged enterprise requirements, or incumbent vendors; the bidder must comply with all applicable federal, state, and local laws and obtain all necessary licenses and permits including Carroll County Health Department certification. No specific award value or budget range is provided in the available solicitation materials. Interested parties seeking additional information may contact Nancy Brownlee at 502-782-4358.