RFB-109-26 KVA Replace Roof EKVC

The Commonwealth of Kentucky, Department for Facilities and Support Services, Division of Engineering and Contract Administration, on behalf of the Kentucky Department of Veterans Affairs, is soliciting competitive bids for roof replacement services at the Eastern Kentucky Veterans Center (EKVC) located at 200 Veterans Drive in Hazard, Perry County, Kentucky. This Request for Bid (RFB-109-26, Solicitation No. RFB 785 2600000183) procures comprehensive roofing work involving the removal of existing moisture-damaged roof areas and shingle roofing down to the wood deck, installation of a two-ply SBS-modified bituminous membrane roofing system with cover board over approximately 53,000 square feet of low-slope roof sections, installation of new flashings, pre-finished metal components, gutter systems, and protective walkways, and installation of new underlayment, ice/water shield, and either asphalt shingles or standing seam metal roofing for sloped roof sections depending on location. The roofing system must be UL-listed and approved by FM Approvals' RoofNav with acceptable manufacturers including Johns Manville, Siplast, Soprema Inc., and Elevate (formerly Firestone Building Products), achieve a Class 1A-90 fire/windstorm classification and FM 1-34 SH hail-resistance rating, provide wind-uplift resistance for wind speeds up to 72 miles per hour, and include a 20-year manufacturer's warranty without dollar limitation and a two-year installer's warranty covering all system components. The contractor must comply with preliminary and preinstallation roofing conferences, provide shop drawings and product samples, obtain manufacturer certifications, coordinate temporary waterproofing and safety compliance, disconnect and reconnect mechanical units, and coordinate equipment relocation with the owner. A mandatory pre-bid meeting and site visit occurred on November 14, 2025, at 10:30 AM ET with a virtual option available via Microsoft Teams; bidders' questions regarding procurement should be directed to Purchasing Agent Kristi Sharp at (502) 330-9858, and project management inquiries should be directed to Bill Novak at (502) 382-8680. Bids are due on December 12, 2025, at 1:30 PM ET through the Commonwealth's eProcurement system exclusively, with a public bid reading via conference call at 3:00 PM ET the same day at (502) 782-2663, Conference ID# 240522002#.

No set-aside designations, restrictions on organization types, disadvantaged enterprise preferences, incumbent vendor information, or specific budget ranges are identified in the solicitation documents. Bidders must register in the Vendor Self Service (VSS) system at https://vss.ky.gov prior to submission, allowing 24 to 48 hours for account activation, and must submit the Official Bid Document and any required Bid Bond as a single combined PDF attachment through the eProcurement system, entering $0.00 as the contract amount in the system itself while entering the actual contract amount only on the Official Bid Document. Plans, specifications, and detailed drawings are available at no charge through the State of Kentucky Plan Room at https://www.stateofkyplanroom.com, and contractors must download documents from this source to be registered as planholders and receive all addenda; hard copies are available for a fee through Lynn Imaging at 1-800-888-0693. Four addenda have been issued modifying specifications, extending the bid opening date from December 4 to December 12, 2025, adding structural special inspection requirements in accordance with Kentucky Building Code Sections 1704 and 1705 with inspection costs for fabricators and steel construction covered by the owner for initial inspections, and updating technical roofing specifications and detailed drawings for roof plans, penetration details, flashing specifications, and installation methodologies. The solicitation documents do not specify a total project budget, award value, contract term, or funding amount.