RFB-109-26 KVA Replace Roof EKVC

The Commonwealth of Kentucky Department for Facilities and Support Services, Division of Engineering and Contract Administration, is seeking bids for a comprehensive roof replacement project at the Eastern Kentucky Veterans Center located in Perry County, Kentucky. The procurement, designated as RFB-109-26, involves removing existing shingle roofing down to the wood roof deck, installing a 2-ply modified bitumen roofing membrane on a cover board for low-slope roof areas, and adding new flashings, pre-finished metal, underlayment, ice/water shield, and asphalt shingles. The project includes two optional alternates: a new flag support structure with anchors and a potential metal roof system. A mandatory pre-bid meeting and site visit occurred on November 14, 2025, at 10:00 AM Eastern Time, with both in-person and virtual attendance options via Microsoft Teams. Bids are due on December 4, 2025, at 1:30 PM Eastern Time, with a public bid reading scheduled for 3:00 PM the same day via conference call. Bidders must submit responses exclusively through the Commonwealth's eProcurement system, with all participants required to register in the Vendor Self Service (VSS) system at https://vss.ky.gov prior to submission.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the procurement documents. Bidders must submit their Official Bid Document and Bid Bond as a single PDF attachment, with actual contract amounts entered on the official documentation. Bid documents, specifications, and drawings are available at no cost through https://www.stateofkyplanroom.com, with hard copies available for purchase. The procurement contact is Kristi Sharp, Purchasing Agent, who can be reached at (502) 330-9858 or Kristi.Sharp@ky.gov. Additional project contacts include Architect Jean-Paul Grivas, Consultant Jeff Alexy, Project Manager Bill Novak, and Agency representative Mark Bowman. While a specific budget range was not disclosed, the project involves structural special inspections with specific requirements for fabricators and steel construction, adhering to Kentucky Building Code Sections 1704.2.5 and 1705.2. The Owner will retain and pay for the Inspection Agency, with potential deductive change orders for excessive contractor rework or delays.