RFB-103-26 24014AMLBAML, Lawrence County

The Commonwealth of Kentucky, Department for Facilities and Support Services, Division of Engineering and Contract Administration, in coordination with the Department for Natural Resources, Division of Abandoned Mine Lands (DAML), is issuing Request for Bids RFB-103-26 24014AMLBAML for general construction and reclamation services at a former surface/auger mine site in Lawrence County, Kentucky. The project involves comprehensive remediation work to correct persistent drainage issues affecting reclaimed pasture areas at a 17.03-acre site near Webbville. The scope of work encompasses two distinct project areas: Area A requires installation of subdrains on existing benches and slopes with water directed through Class II/III ditches and culverts to natural drains, plus additional subdrains in maintained pasture areas; Area B involves removal and replacement of failed core drains with standard subdrains connected to a previously installed erosion control bank ditch. Deliverables include site preparation and grading across approximately 6 disturbed acres, tree removal for access (0.74 acres), installation of filter fabric, geogrid, stone backfill, subdrain infrastructure (1,570 linear feet), concrete headwall construction (2 units), and comprehensive revegetation using lime, fertilizer, seed, and mulch across 5 acres. All work must be completed within ninety calendar days from the effective date of contract award. The bid schedule contains 23 line items with pricing structured as a combination of lump sum, unit price, and actual cost reimbursement methods, with mobilization capped at $25,000 and unit prices ranging from $0.50 per square yard for filter fabric to $2,500.00 per acre for earthwork. Bidders must submit the AML Contractor/Subcontractor Information Form with their bid and comply with Davis Bacon wage scale requirements; failure to submit this form will result in non-responsive designation. The mandatory pre-bid site visit is scheduled for October 28, 2025, at 10:30 A.M. Eastern Time at 566 Lick Fork Branch, Webbville, Kentucky 41180, with Scott Muncy from the Division of Abandoned Mine Lands. Electronic bids must be submitted exclusively through the Commonwealth's eProcurement system by November 21, 2025, at 9:30 A.M. Eastern Time, with a public bid reading via conference call at 11:00 A.M. Eastern Time on the same date. Bidders must register in the Vendor Self Service (VSS) System at https://vss.ky.gov at least 24-48 hours prior to submission, and the Official Bid Document and any required Bid Bond must be combined as a single PDF attachment. All project plans, specifications, and drawings are available at https://www.stateofkyplanroom.com at no cost.

The solicitation documents do not explicitly identify any set-asides for disadvantaged enterprises, small businesses, or other restricted vendor categories; the opportunity appears to be open to all qualified bidders capable of meeting Davis Bacon wage requirements and providing the necessary construction bonding. No incumbent vendors or current contractors are identified in the procurement documents. The government will obtain certain permits including KYTC Encroachment, Kentucky Division of Water permits, and United States Army Corps of Engineers permits, while the contractor is responsible for all other required permits and fees. Property owners may require contractors to add them as additional insured on general liability and automobile insurance policies at the contractor's expense. The specific total contract value is not disclosed in the available documents; however, the bid schedule structure with 23 line items and mobilization costs of $25,000 suggests a construction project of moderate to substantial value. Questions regarding project-specific matters should be directed to Scott Muncy at (606) 657-1189 or scott.muncy@ky.gov, while procurement and bid administration inquiries should be directed to Susan Ward at (502) 226-0335 or Susan.Ward@ky.gov.