RFB-100-27 CHFS OAK Repair Building 501 Chiller

The Commonwealth of Kentucky, Cabinet for Health and Family Services (CHFS), is soliciting bids for the repair and replacement of failing modular air-cooled chillers at Building 501 of the Oakwood facility in Somerset, Kentucky under RFB-100-27, with bids due November 10, 2026 at 1:30 p.m. Eastern Time. A mandatory site visit is scheduled for October 29, 2026 at 12:00 p.m. Eastern Time at 2441 South Highway 27, Somerset, Kentucky 42501.

The scope comprises replacement of nine existing modular chiller units with two new air-cooled chillers and modifications to existing electrical gear, duct work, piping, and heat trace installation. Bidders must download all bid documents, specifications, and drawings from https://www.stateofkyplanroom.com at no charge; vendors obtaining documents from other sources will not be registered as planholders and will not receive solicitation modifications or addenda.

Bids must be submitted electronically through the Commonwealth's eProcurement system only; postal, courier, and hand-delivered submissions will not be accepted. Bidders must register in the Vendor Self Service (VSS) system at https://vss.ky.gov prior to submission, allowing 24 to 48 hours for registration completion. The Official Bid Document and any required Bid Bond must be combined as a single PDF attachment. Bidders shall enter $0.00 for the contract amount in the e-procurement system, with the actual contract amount to be entered on the Official Bid Document and submitted as an attachment. A public bid reading will be conducted by conference call on the bid opening date at 3:00 p.m. Eastern Time.

Project inquiries should be directed to Purchasing Agent Susan Ward at 502-226-0335 or Susan.Ward@ky.gov. Key project contacts include Consultant Gunnar Wagoner (BCCLT, Inc.), Project Manager Greg Schenck (Division of Engineering and Contract Administration), and Agency representative Patrick Mooney (CHFS).