RFB 08112020 HAY harvest simon kenton WMA

The Kentucky Department of Fish and Wildlife Resources (KDFWR), in collaboration with the Finance and Administration Cabinet's Division of Real Properties, has issued a Request for Bids (RFB 08112020) for hay harvesting services at the Simon Kenton Wildlife Management Area located in Mason County. The procurement seeks a contractor to cut, bale, rake, and remove hay from approximately 150 acres of designated harvest areas. The project timeline allows for harvesting activities from August 1, 2020, through March 31, 2021, with specific requirements that all hay bales must be moved out of the fields to a designated storage area by October 31, 2020, and completely removed from the property by March 31, 2021. Bid submission was due on Tuesday, August 11, 2020, at 3:00 p.m. EDT, with bid opening at the same location. The contract will be awarded as a lump sum payment to the highest responsive and responsible bidder, with evaluation based 100 percent on the bid amount submitted. Bidders are required to assume full responsibility for logistics, including access routes, field clearing, equipment movement, road maintenance, and property protection, and will be held liable for any damages to infrastructure such as telephone lines, ditches, bridges, roads, pipelines, fences, and public roads.

No specific set-aside designations or restrictions on responding organizations were explicitly mentioned in the solicitation documents. Bidders were required to provide contact information, signature authorization, and various certifications, including non-collusion affidavits and compliance with Kentucky tax, labor, and campaign finance laws. Past performance under previous licenses was noted as a potential consideration factor for award or denial. The bid package did not specify a predetermined contract value, indicating that pricing would be determined through the competitive bidding process. Bidders were required to submit physical bids to the Finance Division of Real Properties at The Bush Building in Frankfort, Kentucky, with online bidding prohibited. A penalty of $5.00 per bale was established for any hay bales remaining on the property after the March 31, 2021 deadline, which would be forfeited to KDFWR. Interested parties could direct inquiries to Holly Thompson at 502-564-2243, and the procurement utilized commodity code 94448 for hay farming services.