RFB 06092022 production and harvesting HAY military affairs

The Commonwealth of Kentucky, Department of Military Affairs, issued a Request for Bid (RFB 06092022) for the production and harvesting of hay on approximately 120 acres of land located at Hidden Valley in Powell County, Kentucky. The procurement seeks qualified lessees to manage hay farming operations on the property, with deliverables including cutting and removing hay at least twice annually—the first cutting on or before July 1 and the second on or before the second weekend in September. Bidders must possess public liability insurance with minimum coverage of $250,000 per person, $450,000 aggregate per accident for personal injury, and $1,000,000 for property damage, with the Commonwealth named as an additional insured. The solicitation was issued on May 17, 2022, with sealed bids due by June 9, 2022, at 3:00 PM EDT at the Bush Building, 403 Wapping Street, Frankfort, Kentucky; online bidding is prohibited and all submissions must be made in person. Interested parties were required to inspect the site prior to submission and could contact Chaz Martin, Training Site Manager, at (502) 607-5131 for access information. The evaluation criteria prioritize the highest responsible and responsive bidder whose offer is most advantageous to the Commonwealth, with consideration given to past performance under lease. Contact for additional information was available through Wendell Harris at 502-564-9831.

The procurement does not specify set-aside designations or restrictions limiting participation to specific enterprise categories or disadvantaged business enterprises. The initial lease term begins upon execution and extends for one year, with options to renew for five additional one-year automatic renewal periods, with rental rates remaining firm for the initial term and subject to revision by mutual agreement thereafter. Bids must be submitted on a dollar amount per year basis with a minimum bid of $100.00 per year; however, the Department will consider proposals offering to cut and mow hay with no additional monetary payment, though bids proposing monetary payment receive higher consideration. A good faith deposit of $100.00, payable to the Kentucky State Treasurer via certified or cashier check, must accompany each bid and will be applied to the lease payment if awarded. The lessee assumes responsibility for all operational expenses, including equipment, labor, and supplies. No incumbent vendors or current contractors were identified in the solicitation documentation, and the procurement does not reference existing infrastructure or technology requiring integration.