RFB-05-25 KCTCS Fire Alarm System Upgrade Various Campus

The Kentucky Community & Technical College System (KCTCS) is soliciting competitive bids for a fire alarm system upgrade project designated as RFB-05-25 (RFB-785-2400000805) across multiple buildings at the Hopkinsville and Paducah campuses. The procurement encompasses the replacement and upgrade of fire alarm control panels, communication systems for monitoring and reporting, expansion of fire alarm devices to increase system coverage, and associated power and network infrastructure improvements necessary to support system operation. The project requires bidders to submit comprehensive proposals that address all technical specifications and design requirements, with particular attention to the modifications outlined in three addenda issued between July 30 and August 1, 2024, most notably the requirement that new fire alarm control panels shall not be of the voice evacuation type and the extension of the Substantial Completion deadline from 120 days to 210 days. All bids must be submitted exclusively through the Commonwealth's eProcurement system by August 8, 2024, at 1:30 P.M. Eastern Time, with a mandatory site visit meeting held on July 19, 2024, at 1:00 P.M. Central Time at 720 North Drive, Hopkinsville, Kentucky, Room LRC 103. A public bid reading will occur via conference call on the closing date at 2:30 P.M. Eastern Time, and bidders must register in the Vendor Self Service (VSS) system at least 24 to 48 hours prior to submission, combining all bid documents and any required bid bond into a single PDF attachment while entering $0.00 in the eProcurement system's contract amount field. Plans and specifications are available at no charge through the State of Kentucky Plan Room website at https://www.stateofkyplanroom.com, with questions directed to Purchasing Agent Susan Ward at susan.ward@ky.gov or (502) 226-0335.

The solicitation documents do not identify any specific set-aside designations, disadvantaged enterprise restrictions, or incumbent contractor information, indicating this is an open competition available to qualified bidders meeting the technical requirements. No existing infrastructure details requiring integration or technology platform compatibility constraints are specified in the available documents. Similarly, no specific award value or budget range is disclosed in the procurement materials, requiring interested bidders to review the complete bid specifications and drawings available through the State of Kentucky Plan Room to assess project scope and develop competitive pricing proposals. Bidders should note that planholders not registered through the Kentucky Plan Room website will not receive future addenda updates, making proper registration essential for maintaining current project information throughout the procurement process.