RFB-046-026 Instrument Repair

The East Irondequoit Central School District is seeking bids for a musical instrument repair services contract through RFB-046-026, located in Monroe County, New York. The procurement solicits proposals for comprehensive repair and maintenance of district-owned student model woodwind and brass instruments from August 20, 2025, through June 30, 2026. Specific repair services include repadding, ultrasonic cleaning, and various standard instrument repairs, with requirements that all repair prices encompass parts, labor, and services without additional charges for pickup and delivery. Emergency repair turnaround is mandated within 3 hours, while routine repairs must be completed within 5 business days. Sealed bids are due on August 8, 2025, at 9:00 a.m. in the district's Business Office, with bidders required to submit multiple certifications including non-collusive bidding and Iranian Divestment Act documentation. The district will evaluate bids based on responsiveness and will award the contract to the lowest responsible bidder, reserving the right to award on an item-by-item basis or for the entire bid.

The procurement does not explicitly detail specific set-aside designations or restrictions for disadvantaged enterprises. The district maintains flexibility in the contract award, with the potential to extend the agreement for up to one additional year upon mutual agreement. While no incumbent vendors are specified in the documentation, the bid allows for repair work not explicitly listed in the bid form to be charged at a predetermined shop time rate. The district retains the right to inspect all repairs and reject work that does not meet specified quality standards. Though a specific budget range is not provided, the procurement suggests a comprehensive service contract for instrument maintenance that would likely represent an annual expenditure aligned with the school district's music program needs. The contract's scope indicates a requirement for a repair vendor with comprehensive technical capabilities in musical instrument restoration and maintenance.