RFB-023-026 Irrigation System Equipment Repair

The East Irondequoit Central School District (EICSD) in Monroe County, New York, is soliciting bids for RFB-023-026, a comprehensive Irrigation System Equipment Repair contract. The procurement seeks a qualified vendor to provide repair and parts services for irrigation system equipment, specifically focusing on Rainbird systems, with work to be performed on an as-needed basis from July 1, 2025, through June 30, 2026. Bidders must maintain a repair facility within 25 miles of the EICSD Operations Center and demonstrate expertise in diagnostics and repairs across various mechanical systems, including engines, emissions, chassis, transmissions, pumps, and electrical components. The bid requires a single hourly service charge that comprehensively covers labor, parts, shop supplies, travel charges, and delivery fees, with repairs exceeding $100 mandating prior district approval and detailed written estimates. Sealed bids are due by May 15, 2025, at 9:00 a.m., and vendors must submit required certifications, including a non-collusive bidding certification and an Iranian Divestment Act certification. The district reserves the right to reject any or all bids and emphasizes that there is no guaranteed service volume.

While the procurement documents do not explicitly outline specific set-aside designations or preferences for disadvantaged enterprises, the bid appears open to qualified service technicians who may potentially be licensed as a Motor Vehicle Repair Shop by New York State. The district will typically manage equipment delivery and pickup, though vendors might be asked to provide transportation services. No incumbent vendor information is disclosed, and the documents do not specify a precise budget range or award value for the contract. Vendors will be evaluated based on their technical capabilities, repair facility proximity, hourly service rates, and ability to meet the comprehensive repair requirements across various irrigation and mechanical systems. The contract's flexible, as-needed structure suggests that the total contract value will depend on the specific repair needs of the East Irondequoit Central School District during the one-year contract period from July 2025 to June 2026.