RFB-005-026 Large Venue Audio & Theatrical Lighting Services

The East Irondequoit Central School District is seeking a contractor for Large Venue Audio and Theatrical Lighting Systems Support and Services through Request for Bid (RFB) RFB-005-026, located in Monroe County, New York. The procurement is specifically targeting a factory-authorized sales and support representative for audio and theatrical lighting equipment from manufacturers including ETC, Ashly Audio, Clear-Com, Midas Audio Systems, and Shure. The contract will cover installation, maintenance, and repair services for large venue audio and theatrical lighting systems from July 1, 2025, through June 30, 2026. Key deliverables include on-site service work, emergency service calls (with same-day response within four hours), and comprehensive system support. Bidders must provide proof of employee liability, worker's compensation, and comprehensive general liability insurance with a minimum of $1,000,000 per occurrence. The bid is due on May 15, 2025, at 9:00 a.m., with the district reserving the right to select up to three vendors in order of preference and award to the lowest responsive and responsible bidder.

The procurement does not specify explicit set-aside designations for disadvantaged enterprises. Wage rates will follow New York State Department of Labor prevailing wage schedules, with overtime defined as time and a half after eight hours per day and double time on Sundays and holidays. The contract will be based on hourly service charges, with the contractor responsible for all labor and materials necessary to complete service work. The district will compensate for actual time spent on-site, and hourly rates may be adjusted if the New York State Department of Labor increases wage schedules. While no specific budget range is detailed in the available documentation, the contract appears to be structured as a unit-price agreement with potential service calls throughout the 2025-2026 academic year. The procurement allows for potential multiple vendor selection, suggesting a flexible approach to meeting the district's audio and theatrical lighting service requirements.