RFB-003-026 Towing Services

The East Irondequoit Central School District in Rochester, New York is soliciting competitive bids for comprehensive towing services through Request for Bid RFB-003-026, covering a contract period from July 1, 2025, through June 30, 2026. The procurement specifically seeks towing capabilities for a diverse fleet including 65 and 72 passenger school buses, wheelchair buses, 20 and 28 passenger buses, Suburbans, and various 4 and 6 wheel vehicles with and without plows. Bidders must submit sealed proposals by May 15, 2025, at 9:00 a.m. in the district's Business Office, with required documentation including a Non-Collusive Bidding Certification, Iranian Divestment Act Certification, and a Bid Prices Summary Document. The district will evaluate bids based on hourly service charges, with the understanding that quoted prices must encompass all service delivery costs. Evaluation criteria will emphasize comprehensive service capabilities, pricing structure, and compliance with specified documentation requirements. The district reserves the right to reject any bid and potentially award contracts on an item-by-item or comprehensive basis.

The procurement includes a notable piggybacking provision allowing other school districts and BOCES to potentially utilize the contract with mutual consent, which expands potential contract utilization. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, bidders must comply with New York State Labor Law wage requirements and maintain adequate insurance coverage. Vendors must demonstrate current experience by providing a list of existing school customers, indicating a preference for providers with established educational transportation support backgrounds. The contract allows for potential one-year extension upon mutual agreement, providing flexibility for continued service. Though specific budget ranges are not detailed, the hourly service charge structure suggests economic considerations will be a significant evaluation factor. The district's comprehensive approach indicates a thorough vetting process aimed at securing reliable, cost-effective towing services for its educational transportation infrastructure.