Reverse osmosis system replacement for tlsc SPD

Halifax Health has issued an Invitation to Bid (ITB No. PROJ-25-163) for a Reverse Osmosis Water Treatment System replacement for its TLSC SPD facility, seeking a specific Culligan M1 Series Reverse Osmosis Water Treatment System with a CP Plus Controller (item number 01022940). The procurement is located in Volusia County, Florida, and aims to acquire a water filtration system capable of removing contaminants like lead, mercury, and nitrates through a semipermeable membrane process. The bid requires comprehensive documentation including an introduction letter, references, business registration verification, a completed W9 form, product literature, and training manuals. Bid questions are due by October 28, 2025, with the final bid submission deadline set for November 6, 2025. Halifax Health will evaluate bids based on the lowest responsive and responsible bidder meeting technical specifications, with assessment criteria including warranty periods, service contract costs, operational expenses, references, and delivery dates. The initial contract term is one year, with options to renew for two additional one-year periods.

The solicitation includes several mandatory certifications and attestations that bidders must complete, including a Public Entity Crimes Sworn Statement, Human Trafficking Attestation, Foreign Country of Concern Attestation, and a Scrutinized Companies Certification. These requirements effectively restrict participation to vendors who can demonstrate compliance with specific legal and ethical standards. The bid allows for potential additional orders of similar products or accessories at the original bid price throughout the contract term. Payment terms are NET 45 days after item acceptance, and Halifax Health is sales tax exempt. Bidders must price all line items on the response sheet to be considered, and the procurement does not appear to have specific set-aside designations for disadvantaged businesses. While a specific budget range is not explicitly stated, vendors should be prepared to provide a comprehensive pricing structure that includes the water treatment system, potential service contracts, and operational costs.