Retroreflectivity Data Collection

The Kentucky Transportation Cabinet, Division of Purchases, issued a Request for Bid (RFB) for retroreflectivity data collection services to be performed across Kentucky on behalf of the Division of Materials. The procurement encompasses three primary line items: Interstate and Parkway Retroreflectivity Data Collection covering 3,900 miles, Conventional Route Retroreflectivity Data Collection covering 2,015 miles, and Mobilization services for 40 units. Vendors must utilize 30 M geometry mobile retroreflectometers to conduct continuous retroreflectivity readings on interstates, parkways, and state-maintained roadways, with data collection occurring primarily between June and October. Qualified bidders must demonstrate a minimum of 10 years of data collection experience with at least 100,000 cumulative miles, maintain a minimum of five operable vehicles meeting specified equipment requirements, provide comprehensive vendor experience documentation, training verification, operational manuals, and quality control plans. The evaluation will employ a best value approach allocating 95 points to price (with the lowest bidder receiving maximum points) and 5 points for response time. The solicitation closed on June 18, 2024, at 2:00 PM Eastern Time, with a tentative award date of June 21, 2024, and the initial contract period running through June 30, 2025, with four optional one-year renewal periods available.

Resident bidders are eligible for reciprocal preference consideration, and qualified bidders as defined under Kentucky law may receive preference equal to 15-20% of maximum points. Vendors must provide an $1,000,000 general liability insurance certificate and maintain Kentucky workers' compensation insurance throughout the contract period. Payment will be issued within 30 days of invoice submission for actual work performed, with penalties of $100 per day per Delivery Order assessed for non-conforming data collection or late reporting and 1% daily deductions applied for missed completion deadlines. All bidding occurs electronically through the Kentucky Vendor Self Service (VSS) system at https://vss.ky.gov, with Delivery Orders issued providing a minimum of 14 calendar days for data collection activities. No specific budget or award value range is identified in the solicitation materials provided, and no incumbent vendors or current contractors are referenced. The procurement does not specify set-asides for disadvantaged enterprises or other restricted organization types.