Retrofits to Existing Roof-Top Units Serving Science Labs

St. Joseph Public Schools issued a Request for Proposals for mechanical and temperature control retrofits to existing roof-top air handlers serving science laboratories at St. Joseph High School located at 2521 Stadium Drive, St. Joseph, Michigan. The project encompasses HVAC and controls retrofits for six laboratory spaces, including Biology Labs B150 and B154, Physics Labs B118 and B119, and Chemistry Labs B107 and B108. Five of these rooms require complete Direct Digital Controls (DDC) installation, reheat coil freeze-stat installation, space temperature sensors, and building management system integration with comprehensive project documentation, while Physics Lab B118 requires installation of an outside air shut-off automated damper. A mandatory pre-bid meeting was held on October 28, 2019 at 10:00 am, with sealed bid proposals due on November 5, 2019 at 2:00 pm at the SJPS Administrative Offices located at 3275 Lincoln Ave, St. Joseph, MI 49085. The tentative bid award date was November 11, 2019, with all project work required to be completed by December 31, 2019. Bidders were required to submit a single lump-sum proposal with five percent bid security in the form of a certified bank check or bid bond, with bids guaranteed for 90 calendar days. Successful bidders must have maintained an existing full-service branch office within Berrien County for at least five years with 24-hour, 7-day-a-week maintenance and support capability, and all temperature controls work must be provided by the Andy J Egan Company. Required insurance coverage includes workers' compensation at statutory limits, general liability of $1,000,000 per occurrence with $3,000,000 aggregate, and vehicle liability coverage of $1,000,000, with all installed equipment and labor covered under a one-year comprehensive on-site service warranty beginning the day after system certification and acceptance.

There are no prevailing wage requirements for this project, and no specific set-asides or restrictions on organization types are identified in the procurement documents. The incumbent vendor for temperature controls work is the Andy J Egan Company, which must provide all temperature controls services as a condition of contract award. Payment terms allow the winning bidder to invoice 50 percent of project cost at project start with the remaining balance due upon completion. Bidders must complete and notarize both a Familial Disclosure Form and Iran Sanctions Certification as conditions of proposal submission. No specific budget range or award value is provided in the available procurement documentation.