Retrofit Truck Madison Co D7

The Commonwealth of Kentucky Transportation Cabinet Division of Purchases issued a Request for Bid (RFB) for retrofit snow and ice removal trucks in Madison County, Highway District 7, with bids due October 1, 2021 at 1:30 p.m. Eastern Time. The procurement seeks vendors to provide tandem trucks equipped with 12-foot snowplows, V-box hopper spreaders, liquid chloride dispensing systems, two-way radios, and automatic vehicle location (AVL) equipment for master agreement contracts running from the tentative award date of October 15, 2021 through April 15, 2028. Trucks must be model year 2011 or newer, with preference for newer vehicles from 2018-2022, and all units must be ready for initial inspection by December 1, 2021. Vendors must provide proof of vehicle ownership or lease agreements, maintain current vehicle registration and licensing, carry general liability insurance of $1,000,000 per occurrence with Kentucky workers' compensation coverage, and furnish a minimum of two qualified CDL drivers per truck. The evaluation criteria allocate 70 points for lowest retrofit price (maximum $30,000 annually per truck, divided into seven equal monthly payments from November through April), 15 points for lowest hourly operational price for salting and plowing services (maximum $200 per hour), and 15 points for truck age preference. A minimum four-hour payment is guaranteed per callout for each truck, with an additional two-hour minimum guaranteed for subsequent shifts; all de-icing materials are furnished by the Department, and vendors are responsible for all equipment maintenance, fuel, lubrication, and blade replacements.

Kentucky resident bidder reciprocal preferences and qualified bidder preferences apply in accordance with state statute. The solicitation permits vendors to submit the same vehicle identification number (VIN) for multiple counties, and KYTC reserves the right to award fewer trucks than requested to remain within budget levels established by the State Highway Engineer. No specific incumbent vendors or current contractors are identified in the available documentation. Bids must be submitted electronically through the Kentucky Vendor Self Service e-Procurement system; hard copy and emailed bids will not be accepted. The potential award value is based on the number of trucks awarded at the submitted retrofit and operational rates, with maximum annual retrofit costs capped at $30,000 per truck and operational services limited to $200 per hour, though the exact budget allocation and number of trucks to be awarded was not specified in the solicitation materials provided.