Restrained Joint Flanges

The City of Madison Finance Department Purchasing Services, acting on behalf of the Madison Water Utility, issued a Request for Quotation (RFQ) for Restrained Joint Flanges on March 14, 2023. The procurement seeks specific quantities of flanges in five sizes: fifty 6-inch, fifty 8-inch, twenty 10-inch, ten 12-inch, and four 16-inch flanges. These flanges must be compatible with Class 52 ductile iron pipe and AWWA C110 fittings, and must be supplied with bolts, nuts, and conductive gaskets. Acceptable manufacturers include EBAA Iron, Inc. (MEGALUG Series 1100) and Star Pipe Products (Stargrip Series 3000), with equivalent alternatives subject to city evaluation. The solicitation required bidders to provide unit prices for each flange size, potential volume discounts, and extended pricing, with the award determination based on the total of all unit price values. Key dates included a question submission deadline of March 20, 2023, with answers provided by March 22, 2023, and a quotation submission deadline of March 28, 2023, at 2:00 PM CST.

The procurement offered a local vendor preference to registered local suppliers, and all quotations were required to conform to City of Madison Standard Terms and Conditions. The contract is structured as a purchasing agreement with no immediate purchase obligation, allowing for as-needed acquisitions following the award period. Pricing must be delivered to Madison, Wisconsin, FOB, and include shipping charges. The bid summary revealed five vendors submitted proposals, with extended pricing ranging from $6,950.00 to $12,021.20. Ferguson was ultimately awarded the contract at $10,295.90 with Net 30 payment terms. Most vendors offered Net 30 payment terms, with one providing 1% discount terms. Price firmness varied among bidders, with some committing to fixed pricing for one year from the bid date while others did not. Delivery is required to Madison Water Utility at 110 S. Paterson Street, with at least 24-hour notice prior to delivery, and no payment will be rendered until the total shipment is received.