Restrained Joint Flanges

The City of Madison Finance Department's Purchasing Services, on behalf of Madison Water Utility, issued Request for Quotation (RFQ #4920-0-2020-BG) for restrained joint flanges compatible with Class 52 ductile iron pipe and AWWA C110 fittings. The procurement seeks four specific flange sizes: 6-inch, 8-inch, 10-inch, and 12-inch, with manufacturers like EBAA Iron, Inc. MEGALUG Series 1100 and Star Pipe Products Stargrip Series 3000 being acceptable. Flanges must be furnished with bolts, nuts, and conductive gaskets, with bolts and nuts either featuring baked-on ceramic fluorocarbon resin or coated with at least 7-mil fusion bonded epoxy. Evaluation criteria include cost, quality, warranty, delivery, past performance, and service reputation. Key dates included questions due by April 22, 2020, with answers provided by April 27, 2020, and quotations due on April 29, 2020, at 1:00 PM CST. The award would establish a purchasing agreement without an immediate purchase, with prices subject to future utility orders.

The solicitation included a local vendor preference scoring advantage for suppliers registered with the City of Madison's local purchasing program. Quotation submissions were permitted via email, mail, or fax, providing multiple avenues for vendor participation. Core & Main was ultimately awarded the contract with a total bid of $274.40, which represented the lowest of four submitted bids. Unit prices for the awarded vendor ranged from $43.50 for 6-inch flanges to $98.50 for 12-inch flanges. The procurement required delivery to Madison Water Utility at 110 S. Paterson Street, with vendors mandated to provide at least 24-hour delivery notice. Pricing was to be delivered FOB Madison and include all shipping charges, with payment withheld until total shipment receipt. Bidders were required to indicate whether their prices would remain firm for one year from the bid date or specify an alternative pricing period.