Restoration and Reclamation Services

The Commonwealth of Kentucky Finance and Administration Cabinet issued a Request for Proposal on November 9, 2022, seeking restoration and reclamation services for all state agencies statewide on a firm fixed unit price basis. The solicitation invites vendors to provide fire and water damage restoration services across four designated geographic regions, with bidders permitted to propose services for any or all regions. Required services include water damage mitigation, isolated losses, wet drywall reclamation, contaminant disposal (including asbestos and lead), document drying, wood floor and basketball court restoration, mold remediation, and specialized work in facilities such as state hospitals, parks, correctional institutions, schools, universities, and military locations. The contract will run from the date of award through September 30, 2024, with four optional two-year renewal periods available upon mutual agreement. Key deadlines include written questions due by November 16, 2022, at 11:00 AM ET, the Commonwealth's response to questions on November 22, 2022, and proposals due by December 7, 2022, at 3:30 PM ET. Proposals are evaluated on a maximum of 2,200 points, comprising 1,200 points for technical merit (including company background, contractor services, employee qualifications, timeline, project management, insurance, security, and subcontractor information), 800 points for cost proposal, and up to 200 points for oral presentations or demonstrations if required. Vendors must demonstrate adequate insurance coverage including $2,000,000 general aggregate commercial liability, $1,000,000 per occurrence, $1,000,000 automobile/truck liability per occurrence, and Kentucky statutory workers' compensation limits with $1,000,000 employer's liability per accident.

Kentucky resident bidder preferences and qualified bidder preferences apply pursuant to KRS 45A.490, 45A.492, and 45A.494, offering reciprocal preference to eligible in-state and qualified vendors. All proposals must be submitted electronically through the Kentucky Vendor Self Service eProcurement system and include a transmittal letter, technical proposal, cost proposal, Kentucky Tax Registration Application (Revenue Form 10A100), annual affidavits, proof of Secretary of State registration for foreign entities, and insurance verification. The Commonwealth of Kentucky is tax-exempt, and vendors should not include federal excise tax, Kentucky sales tax, or use tax in proposed costs. This RFP represents an addition to a currently awarded master agreement covering all regions, and no minimum purchase obligation exists for the Commonwealth, meaning contract award does not guarantee any specific volume of services. No specific award value or budget range is disclosed in the solicitation documents, and no bidder's conference or mandatory site visits are specified.