Resilience Plan

The Carroll County Board of Supervisors in Virginia is issuing a Request for Proposals to procure professional services for the development of a comprehensive Resilience Plan addressing the county's recurring flooding challenges from riverine overflow, flash storms, and heavy rainfall. The project encompasses six primary tasks: project management and stakeholder coordination over a nine-month period with monthly steering committee meetings; GIS desktop analysis to identify high-priority vulnerable areas; a literature review and site studies evaluating existing county policies and environmental assets; community education and engagement through surveys, focus groups, and public meetings; flood model improvements including updates to FEMA Zone A models and 1D HEC-RAS modeling; and final resilience plan development with vulnerability assessments, gap analysis, and adoption-ready documentation. Qualified offerors must demonstrate relevant experience and technical expertise, with evaluation criteria weighted as follows: Experience and Qualifications (30%), Technical Approach (30%), Community Engagement Strategy (15%), Schedule and Capacity (10%), and Cost Proposal (15%). Proposals must be submitted by 3:00 PM EST on May 18, 2026, to the Carroll County Finance Department at 605-1 Pine Street, Hillsville, VA 24343, with electronic submissions accepted. The cost proposal must include a total not-to-exceed project cost, hourly billing rates by staff classification, estimated reimbursable expenses, and cost breakdowns by task with documented assumptions.

Carroll County is funding this initiative as a qualifying low-income geographic area through the Virginia Community Flood Preparedness Fund Round 6, with the contract subject to annual appropriation by the Board of Supervisors and governed by Virginia law. Selected contractors must comply with all federal, state, and local regulations, maintain professional liability insurance coverage of $2,000,000, provide drug-free workplace certification, and comply with nondiscrimination and equal opportunity employment requirements. The project must align with the Virginia Coastal Resiliency Master Planning framework and comply with Appendix F of the 2025 Funding Manual. No specific incumbent vendors or current contractors are listed, and no existing infrastructure integration requirements are specified beyond the use of available GIS data and aerial imagery. The county reserves the right to negotiate scope and pricing with the highest-ranked offeror and may conduct repetitive informal interviews with qualified candidates; however, no specific award value or budget range is disclosed in the procurement documents.