Residence Life Housing Software
Closed State & local contract opportunity Posted
- Solicitation number
- 2110796
- State
- New York
- Responses due
Opportunity facts
- Jurisdictions
Updated .
About this opportunity
The State University of New York at Potsdam (SUNY Potsdam) is seeking a vendor to provide a Student Housing and Residence Life Software solution. The software must be cloud-hosted and capable of facilitating an online housing application process, automating room and bed assignments, communicating with students, and providing robust reporting and data analytics. The system must comply with federal and state regulations, integrate with the university's Banner system, and include roommate matching capabilities. Key functional requirements include the ability for students to complete and edit housing applications and agreements, self-select rooms, and view housing details. The vendor must also have the capability to track room charges, maintain student and room records, and provide user-created reporting. SUNY Potsdam is looking for a 5-year contract, with implementation targeted for summer and fall 2024. Vendors must provide current HECVAT and VPAT documentation, as well as references from clients with at least 1,000 beds that utilize the Banner system.
This procurement is not designated as a set-aside. There are no Minority, Women, or Service-Disabled Veteran-Owned business subcontracting goals. The solicitation does not identify any incumbent vendors or currently existing housing software systems that require integration. While pricing information is requested, the solicitation does not provide any details on award values or budget ranges.
Opportunity text
The State University of New York at Potsdam (SUNY Potsdam), seeks a vendor to provide the college with Student Housing and Residence Life Software.
A sealed bid will not be held.
If you are interested in providing a proposal for the above commodity/product or service you must download the documents in this advertisement and submit them by the July 9, 2024, 3pm deadline.
This procurement is subject to New York State Finance Law §139-j-k, also known as the Procurement Lobbying Law. Therefore, vendors are cautioned that the only permissible contact for this procurement is the individual listed as the designated contact. Contacting any other individual at SUNY Potsdam in connection with this advertisement may constitute a violation of the New York State Finance Law. Failure to comply with this requirement can range from no contract award to debarment from sales to any New York State Agency.
Vendors responding to this advertisement shall be required to complete and submit applicable documents related to Vendor Responsibility, New York State Finance Law §139-j-k.
Vendors responding to this advertisement must submit valid and current New York State Worker's Compensation and New York State Disability insurance forms, upon request.
Service-Disabled Veteran-Owned Set Aside: No
Minority Owned Sub-Contracting Goal: 0%
Women Owned Sub-Contracting Goal: 0%
Service-Disabled Veteran-Owned Business Contracting Goal: 0%
Disadvantaged Owned Sub-Contracting Goal: 0%
Due date:07/09/2024 3:00 PM
Contract term: 5 years
County(ies): St. Lawrence
Location: SUNY Potsdam
Business entities awarded an identical or substantially similar procurement contract within the past five years:
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Files
| File | Type | Posted |
|---|---|---|
| 2024 Potsdam Housing Software Fillable Form.xlsx | XLSX spreadsheet | |
| Public Officers Law Form - Ownership of Controlling Interest.pdf | ||
| Scope of Work for Housing Software.docx | DOCX document |
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