Requests for Qualifications Annual Consulting Services

The City of Social Circle, located in Georgia's Ware County, is issuing a Request for Qualifications (RFQ) for annual consulting services specifically targeting engineering, planning, permitting, and management within their natural gas department. The procurement seeks to establish agreements with one or more consulting firms to provide project design services, construction services, plan review, and project management. Respondents may apply for either Category A (on-call consulting services including surveying, planning, engineering, and permitting) or Category B (ongoing site plan review services), or both. Key qualifications include a minimum of ten years of firm or key team member experience in the municipal natural gas sector, with Category A applicants required to have Professional Engineers licensed in Georgia and a demonstrated history of completing at least fifty municipal projects in the Southeastern United States. The RFQ evaluation criteria will assess qualifications and experience (20 points), project management approach (20 points), cost efficiency of billing rates (20 points), and local vendor preference (20 points). Critical dates include a final deadline for Requests for Information on December 8, 2025, and Statements of Qualifications submission deadline of December 19, 2025, at 10:00 a.m. local time. The City anticipates executing agreements before February 2, 2026, with initial contract duration of one year and potential renewals for up to four additional one-year periods.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Respondents must complete mandatory forms including E-Verify affidavit, SAVE affidavit, and W-9, and provide evidence of insurance meeting agreement requirements. While no incumbent vendors are mentioned, the RFQ indicates that the agreements will be on-call, with task orders issued by the City as needed. Compensation for services can be structured on a lump sum or time and materials basis, with hourly billing rate schedules to be included in proposal appendices. The City reserves the right to reject all proposals and may conduct additional competitive processes or solicit outside bids before issuing task orders. Although specific budget ranges are not detailed, the procurement suggests a comprehensive, multi-year engagement for professional consulting services in natural gas infrastructure planning, design, and management. The flexible contract structure allows the City to engage consultants for specific projects and tasks as municipal needs arise.