Requests for Proposals (RFP) - Coordinated Entry

Lewis County is seeking qualified providers to deliver Coordinated Entry (CE) services through a Request for Proposals (RFP) aimed at creating a streamlined and equitable process for accessing housing and supportive programs for individuals experiencing or at risk of homelessness. The procurement is specifically targeting a provider who can maintain strong partnerships with housing and service agencies, utilize the Homeless Management Information System (HMIS), and support real-time coordination and system accountability. Key deliverables include comprehensive assessment, referral, and housing navigation services that align with the county's five-year housing and homelessness strategic plan. The RFP requires proposers to submit a detailed narrative explaining their strategy for delivering Coordinated Entry services, with evaluation criteria focused on statement of need (20%), program description (40%), staff and organizational experience (25%), and proposed approach (15%). Critical dates for this opportunity include a project release on November 4, 2025, with proposal submissions due by November 21, 2025, at 4:00 pm, and providers must demonstrate extensive experience in homeless services, collaboration with mainstream services, and strategies for preventing and diverting homelessness.

Eligible applicants must possess a Washington State business license, appropriate insurance coverage, and the capability to operate on a cost-reimbursement basis. There are no explicit set-aside designations or restrictions on enterprise types mentioned in the documentation. Administrative costs are limited to 15% of the grant request, and the contract has a maximum value of $210,000 for an 18-month period, with potential for annual renewal contingent upon performance review. The contract will be awarded to a provider with proven expertise in homeless services, with a focus on agencies that can demonstrate robust engagement strategies with homeless populations and effective collaboration with local service networks. While no incumbent vendors are specifically identified, the RFP emphasizes the need for integration with existing HMIS infrastructure and a comprehensive understanding of Lewis County's housing ecosystem.