Request for walk in freezer and walk in cooler

Lapeer Community Schools (LCS) issued Request for Proposal (RFP) 002-1718 on April 6, 2018, for the removal and replacement of walk-in cooler and freezer units at Lapeer High School located in Lapeer, Michigan. The procurement seeks qualified vendors to remove existing equipment in a proper and legal manner and install two replacement units with specific dimensions of 9'-6" x 14'-0" x 7'-10 5/8", featuring 4-inch foamed-in-place urethane walls, LED lighting, lock-down attachments, and aluminum diamond thread flooring. The scope of work includes permitting, electrical and plumbing connections, roof penetrations with appropriate flashings for compressor mounting, removal of the wall separating the freezer and cooler if possible, and installation of a remote temperature monitoring system with wireless internet connectivity and alert capabilities. All work must be completed and fully operational by August 3, 2018. Critical deadlines include a mandatory walk-through on April 16, 2018 at 2:00 PM EST, final questions due April 20, 2018 at 4:00 PM EST, and sealed bid submissions due April 27, 2018 at 2:00 PM EST at the LCS Business Office. Proposals must include one original, four copies, and one electronic copy on a portable thumb drive, along with a 5 percent bid bond guaranteeing execution of a 100 percent performance and payment bond. Vendors must submit detailed cost breakdowns for both units, material lead times, and installation schedules, with labor and parts warranties of two years and five years on compressors. Evaluation criteria weighted at 100 points include demonstrated ability to perform (30 points), total price and cost effectiveness (30 points), understanding of contract requirements and timely delivery capability (15 points), detailed and specific performance methodology (15 points), and prior experience with large school districts with references (10 points).

The procurement does not specify set-aside designations or restrictions limiting responses to disadvantaged enterprises; however, the District offers preference to Michigan-based products and firms located in the Lapeer County area when other considerations are equal. No incumbent vendors or current contractors are identified in the procurement documents, and no existing infrastructure requiring integration is specified beyond standard electrical and plumbing connections. The District reserves the right to accept or reject any or all proposals, waive minor informalities, request clarification, and conduct interviews with shortlisted vendors, with all awards requiring approval by the Board of Education and the Michigan Department of Education if applicable. The contract will be governed by Michigan Revised Statute 1274 and MCL 18.1263. No specific award value or budget range is provided in the available documentation, though vendors are instructed to exclude federal excise tax, transportation tax, and state retail tax from their pricing proposals.