Request for Quote (RFQ) No. C5613152

The California Department of Corrections and Rehabilitation (CDCR) is seeking document remediation services through Request for Quote (RFQ) No. C5613152, with the primary objective of ensuring web content accessibility compliance across various regulatory and operational documents. The solicitation targets accessibility remediation for documents such as Notices of Change to Regulations, emergency regulations, Title 15 Annual Publications, and Department Operations Manual publications, primarily in PDF format. Bidders must provide services that meet federal and state web content accessibility standards, specifically California Government Code Sections 7405, 11135, and 115465.7, and conform to Web Content Accessibility Guidelines (WCAG) 2.1 at Level AA. Key action dates include the RFQ release on December 29, 2025, with questions due by January 5, 2026, and responses to be provided on January 6, 2026. Final bid responses are due January 12, 2026, at 2:00 P.M. via email, with the anticipated contract period running from January 23, 2026, through January 22, 2027, and potential for a one-year extension. The evaluation will occur January 13-14, 2026, with award made to the lowest responsive and responsible bidder meeting all administrative and technical requirements.

The RFQ includes a 5 percent small business preference and optional Disabled Veteran Business Enterprise (DVBE) incentives ranging from 1 to 5 percent based on certified participation levels. Subcontracting is limited to 40 percent of contract value without written justification, and all responding firms must be headquartered and conducting business within the United States, excluding foreign or international firms. Mandatory submission documents include the signed RFQ, Rate Sheet, Bidder Declaration, Payee Data Record, California Civil Rights Laws Certification, and applicable certifications for small business and DVBE status. Pricing will be on a time-and-materials basis using hourly rates and per-page costs, with separate pricing for regular (80 percent of documents completed within four business days) and expedited turnaround. The total contract budget is not to exceed $60,000, with monthly invoicing in arrears and a requirement to respond to remediation requests within 24 hours during regular business days, including an additional 24 hours to provide cost estimates. Bulk discount pricing is available for larger document volumes, and the contract will be awarded on an "all or none" basis.