Request for quote for EMS equipment

The City of Detroit Office of Contracting and Procurement (OCP) has issued Request for Quote (RFQ) 540398 on behalf of the Fire Department to procure comprehensive EMS equipment and services. The procurement seeks a vendor to supply 28 MTS Power LOAD units, 27 MTS High Config Power Pro 2 cots, 80 LIFEPAK 35 Cardiac Monitor/Defibrillators, 60 LUCAS 3 Chest Compression Systems, 40 Xpedition Power Stair Chairs, and 110 LIFEPAK CR2 Cellular Defibrillators. The primary objective is to standardize emergency medical equipment across all Fire Department vehicles, ensuring seamless training, implementation, and simplified asset management. Respondents must demonstrate a minimum of three years of experience providing similar EMS supplier and services, with the ability to integrate Code Review and Asset Management Systems compatible with current City equipment. Key deliverables include a comprehensive 5-year warranty, on-site implementation with certified managers, and additional services such as CODE-STAT Data Review covering 1,300 cases and EMS Pro Tier 3 software. The RFQ timeline includes a question deadline of January 5, 2026, with answers distributed by January 9, 2026, and quote submissions due by January 19, 2026, at 1:00 PM EST through the Bonfire procurement portal.

The procurement includes equalization credits for Detroit-based businesses, with certification types ranging from Detroit-Based Business to Micro Business receiving pricing credits between 1-5%. Vendors must be registered in the City of Detroit Vendor Portal and comply with local business ordinances, with joint venture opportunities allowing qualified Detroit-based partners to receive significant performance and remuneration percentages. The contract term is two years with one optional one-year renewal, subject to Detroit City Council approval. Contractors must maintain specific insurance coverages, including Worker's Compensation and Commercial General Liability with $1,000,000 per occurrence limits. While specific budget ranges are not explicitly stated, the comprehensive nature of the equipment and services suggests a substantial procurement value. The City reserves the right to make one or multiple awards and will evaluate bids based on low total pricing per group, with consideration given to vendors' ability to supply all or the majority of requested items. Successful respondents must also provide data management capabilities, including API access to data in machine-readable formats and integration with the City's existing geocoding and ESRI products.