REQUEST FOR QUOTATION (RFQ) FOR PURHASE OF ONE (1) MOTOR VEHICLE (Zambia)
Closed State & local contract opportunity Posted
- Solicitation number
- ZM-RFQ-0170
- State
- North Carolina
- Responses due
Opportunity facts
Opportunity details come from ipas.bonfirehub.com. Updated .
About this opportunity
Ipas Africa Southern Region (Ipas ASR) is soliciting quotations for the purchase of one motor vehicle to support the CHOICE Project in Zambia, with proposals due July 31, 2026 and questions due July 26, 2026. The vehicle must be a double cab pickup with 4WD capability, automatic transmission, diesel engine, at least 6-seater capacity with cargo space, and robust utility design suitable for challenging field conditions and remote locations. Toyota Landcruiser and Toyota Fortuner models are excluded from consideration.
Ipas ASR operates across Malawi, South Africa, and Zambia; the vehicle will be deployed in Zambia. Funding originates from Global Affairs Canada. Suppliers must submit proposals via the Ipas Procurement Portal (https://ipas.bonfirehub.com) directed to kandekec@ipas.org or zvinzanwib@ipas.org.
Evaluation employs weighted criteria: technical conformance to specifications (30 points), pricing (30 points), warranty coverage (15 points), references and past performance (15 points), and delivery schedule (10 points). Ipas reserves the right to award to multiple suppliers and will conduct evaluation without discussions unless the Ipas Buyer determines discussions necessary.
Suppliers must hold prices firm for 30 business days following the proposal due date. Standard payment terms are Net 30 after receipt of accepted invoice and completed goods/services; alternative payment terms may be proposed for consideration. The Purchase Order is anticipated approximately one week after award notification. Supplier proposals must remain valid for seven days after submission. All suppliers must certify compliance with Ipas's Code of Business Ethics and Conduct. Ipas does not guarantee purchase quantity and reserves the right to award based on competitive pricing and timely delivery capability.
Opportunity text
Instructions to Suppliers 1. Procurement Narrative Description: Ipas intends to purchase the goods or services identified in Attachment A. Ipas expects to extend an award to a supplier that meets the listed specifications, can provide the good/service timely, and has a competitive selling price. Ipas reserves the right to award to more than one responding company. If an agreement is established as a result of this RFQ/RFP, supplier understands that quantities indicated in the specifications (Attachment A) are an estimate only and Ipas does not guarantee the purchase quantity of any good/service listed. 2. Procuring Entity: This procurement will be made by Ipas Africa Southern Region (Ipas ASR), with offices in Malawi, South Africa and Zambia. 3. Proposal Requirements: All Suppliers must submit their written proposal which contains an offer for all goods/services and options included in this RFQ/RFP. All information presented in the supplier quote/proposal will be considered during Ipas's evaluation process. Failure to submit the information required in this RFQ/RFP may be treated as non-responsive. Suppliers are responsible for submitting offers, and any modifications, revisions, or withdrawals, to Ipas's buyer by the time and date specified in the RFQ/RFP. Any offer, modification, revision, or withdrawal of an offer received by the buyer after the exact time specified for receipt of offers is late and may not be considered at the discretion of the buyer. The Supplier's proposal shall include the following: a. Full legal name of supplier b. Any other name under which the supplier does business c. Mailing and street address, city, province/state, and postal code d. Phone number e. Company website f. Company profile g. Manufacturer's authorization certificate h. Contact Person and Title i. Contact Phone number j. Contact email address k. Date of submission l. Validity period of quote/proposal m. Technical description of goods/services on offer n. Details supporting how the proposed good/services meets and satisfies the requirements o. Pricing p. Delivery lead time q. Warranty coverage (if applicable) r. Installation (if applicable) s. References or Past Performance including contact information when needed for evaluation of supplier 4. Forms: Suppliers must record their pricing utilizing the format found on Attachment B. Suppliers must sign the offer in pdf/AdobeSign format submitted and sent electronically via the Ipas Procurement Portal.
Files
| File | Type | Posted |
|---|---|---|
| 1-RFQ Motor Vehicle Purchase (CHOICE Project)- Ipas Zambia.pdf |
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