Request for Qualifications (RFQ) for Unified Devel

The City of Grovetown, Georgia, issued a Request for Qualifications (RFQ) soliciting qualified consulting firms to develop a Unified Development Ordinance (UDO) that consolidates the City's existing Zoning Ordinance, Subdivision Ordinance, Sign Ordinance, and Stormwater Management Ordinance into a single, comprehensive document aligned with the City's 2021 Comprehensive Plan. The consultant will be responsible for reviewing all four ordinances, eliminating inconsistencies and redundancies, updating standards according to best practices, and reformatting the combined ordinance for integration into the City's Municode platform. Key deliverables and objectives include staff coordination, Planning Commission and City Council correspondence, participation in at least one Planning Commission meeting and two City Council meetings, execution of at least two public information sessions, and project completion within 12 to 18 months from contract finalization. Required qualifications include technical expertise in comprehensive planning and zoning for municipalities of Grovetown's size and character, documented experience with UDO development aligned to comprehensive plans, knowledge of subdivision, landscaping, stormwater, and sign ordinances, adequate staffing to meet project deadlines, and experience preparing staff reports for public boards. Evaluation criteria encompass technical expertise, relevant experience, knowledge of applicable ordinance types, staffing capability, reference checks, and pricing competitiveness. The question deadline was August 28, 2023, by 5:00 PM, with responses disseminated by September 5, 2023, and the proposal submission deadline was September 22, 2023, by 4:30 PM EST. Qualification packages not exceeding 20 pages must include cover letters detailing team composition, company information, staff availability, examples of similar work from the past five years, a writing sample of a comparable ordinance memo, professional references, and a draft professional services agreement with pricing.

The RFQ does not specify set-aside designations or restrictions limiting participation to disadvantaged enterprises or other specific categories of organizations. No incumbent vendors or current contractors are identified in the solicitation documents. The deliverable must be formatted for integration into the City's existing Municode platform, indicating that proposers should demonstrate familiarity with this technology system. The City of Grovetown allocated approximately $55,000 in the FY2024 budget for this project, with an anticipated additional $55,000 in the FY2025 budget, establishing a total project budget of $110,000. Submissions should be directed to Ronnie Kurtz, Director of Planning and Community Development, at the City of Grovetown offices or P.O. Box 120, Grovetown, GA 30813, with both one hard copy and one electronic copy required. The City reserves the right to reject any or all submittals and may dismiss contracted team members if services do not meet performance expectations.