Request for qualifications (RFQ) for respite

The South Texas Development Council (STDC), in partnership with the Texas Health and Human Services Commission (HHSC), is issuing a Request for Qualifications (RFQ) to select a single service provider for respite services within the four-county South Texas Aging and Disability Resource Center (STARDC) service area. The primary objective is to provide short-term, temporary relief to informal, unpaid caregivers of individuals with disabilities of any age and individuals under 60 who require assistance with activities of daily living. The RFQ was published on November 14, 2025, with responses due by 5:00 PM on December 5, 2025. Respondents must submit one original and two copies by mail or hand-delivery to the STDC in Laredo, Texas. The procurement seeks a comprehensive proposal that addresses program design, service delivery structure, staff qualifications, training, accreditations, quality assurance processes, organizational experience, and proposed hourly rates for priority and non-priority individuals. Evaluation criteria include compliance with state and federal regulations, maintenance of fiscal records, staff training and licensure, record retention, and adherence to uniform care standards. The service agreement will be effective from January 1, 2026, through May 31, 2026, with provider selection anticipated by December 15, 2025.

Potential respondents must demonstrate good standing with state and federal agencies, hold current state licenses, obtain a DUNS number, and register with the System for Award Management (SAM.gov). The procurement does not explicitly mention set-aside designations for disadvantaged enterprises. Contractors must complete application forms, provide conflict-of-interest certifications, maintain liability insurance, comply with data use agreements, and certify non-debarment status. Payment will be made based on negotiated units of service, with invoices submitted within 30 days of service conclusion and payment processed within 45 days of invoice receipt. While specific budget ranges are not detailed, the RFQ indicates flexibility in awarding to a single bidder, multiple bidders, or potentially rejecting all proposals. The final service agreement is contingent upon fund availability and continued authorization. Respondents should be prepared to negotiate services and costs, with the ultimate goal of providing high-quality respite care to caregivers in the South Texas region.