Request for Qualifications (RFQ) - Carthage Town Hall Renovation

The Town of Carthage in Moore County, North Carolina, has issued a Request for Qualifications (RFQ) for design services related to a historic building renovation project to become the new Town Hall. The procurement seeks a qualified architectural or design firm to develop comprehensive design materials, specifications, and construction documents for a downtown building recently purchased by the municipality. Key deliverables include detailed plans for exterior wood element repairs, roof and flashing system installation, chimney inspection and repair, HVAC evaluation, electrical and internet cable infrastructure, and full interior renovation. The evaluation criteria will assess proposals based on understanding of project requirements (10%), consultant team qualifications (30%), project experience and references (30%), proposed work timeline (20%), and innovative cost-efficiency approaches (10%). Critical dates include a mandatory pre-award site visit scheduled for March 21, 2025, from 10:00-11:00 a.m. at 208 Monroe Street, with proposal submissions due by April 28, 2025. The design portion of the project must be completed by November 2025, with overall construction targeted for completion by August 2026. The project is funded through the Office of State Management and Budget and aims to address municipal building overcrowding while preserving a historic structure.

The RFQ does not specify explicit set-aside designations or restrictions for disadvantaged business enterprises. The document indicates that the Town reserves the right to select one firm and may request substitutions for subconsultants. No incumbent vendors or existing contractors are mentioned in the available documentation. While a specific project budget is not disclosed, the procurement instructs bidders not to submit anticipated budgets with their proposals. The renovation project is strategically designed to support Carthage's municipal infrastructure needs and contribute to local heritage tourism efforts. The selected firm will be responsible for developing comprehensive design materials that transform the historic building into a functional Town Hall, with an emphasis on preserving architectural integrity while meeting modern municipal operational requirements.