Request for Proposals (RFP) Architectural Design Services

The City of Prairie du Chien, Wisconsin, has issued a Request for Proposals (RFP) for professional architectural and engineering design services to construct a new 22,000-square-foot Public Safety Complex, which will consolidate the Fire and Police Departments into a single facility. The comprehensive design services required include landscape, architectural, structural, interior, and comprehensive engineering services across four distinct project phases: schematic design, design development, construction documents, and bidding/construction administration. Proposals are due by 4:30 p.m. on February 16, 2024, and will be evaluated based on specific criteria including firms' experience with similar police and fire station designs (25 points), key personnel experience (25 points), proposed scope and approach (15 points), project schedule capacity (15 points), past performance (10 points), and USDA project experience (10 points). The proposed project timeline includes schematic design completion by May 7, 2024, design development by June 14, 2024, final construction documents by July 15, 2024, with bidding opening on November 1, 2024, and anticipated construction commencing in April 2025 and completing by November 2026.

The project is funded through a $4,900,000 USDA Community Facilities Rural Development grant, which mandates compliance with specific USDA guidelines, including execution of an AIA Agreement B101-2017 with a USDA attachment and adherence to the Build America, Buy America Act. Proposing firms must submit six hard copies of their proposal and one hard copy of estimated service costs, along with a PDF version emailed to the City Administrator. Costs should be presented as a lump sum for all services, with identified sub-consultants and their anticipated costs listed separately. The City reserves the right to reject any proposals, waive technicalities, negotiate with selected respondents, and conduct interviews with top-ranked firms before making a final selection recommendation to the Common Council. While no specific set-aside designations for disadvantaged enterprises were mentioned, the comprehensive evaluation process suggests a competitive and merit-based selection approach focused on technical expertise, project experience, and potential implementation capabilities.