Request for Proposals / Qualifications
Closed State & local contract opportunity Posted
- Solicitation number
- 2139197
- State
- New York
- Responses due
Opportunity facts
- Jurisdiction
- Points of contact
-
- Amanda Beekman Hurley mayor@villageofgreenwichny.gov (518) 692-2755
- Jane Dowling clerk@villageofgreenwichny.gov (518) 692-2755
Updated .
About this opportunity
The Village of Greenwich, New York is requesting proposals for administrative and architectural-environmental consultant services to manage the Village of Greenwich NY Forward Small Project Fund, with proposals due October 9, 2026 at 12:00 p.m. Minority and women-owned businesses are strongly encouraged to respond.
The scope encompasses administrative services including participation in marketing and application development, program guideline review, funding and disbursement paperwork submission, contractor selection coordination, construction monitoring, site inspections, and property owner communication. Architectural and environmental services include assisting building owners in developing written project scopes consistent with local and state codes; incorporating decarbonization into funded projects per DRI/NYF program guidelines and coordinating compliance verification with the Department of State; preparing environmental review documents and submitting final designs through the State Historic Preservation Office's Cultural Resource Information System; and conducting environmental site assessments using ASTM guidelines to determine contamination-evaluation scope, including identification of qualified environmental firms or in-house completion of reviews.
Proposals must include firm contact information, evidence of service capabilities with identified sub-consultants, proposed project timeline with milestones, detailed work descriptions and cost estimates demonstrating understanding of program requirements, prior experience with NY Forward or similar grant programs, and organizational overview. Hard copy submissions must be delivered to the Village Clerk's office.
The Village will begin reviews after the October 9 deadline, with review completion expected by November 2, 2026; selected firms must complete work by May 28, 2027. Evaluation criteria are management and availability, cost reasonableness, capability to perform all related services, prior relevant experience managing similar grant programs with multiple building projects, and qualifications of proposed personnel with references. Evaluations will be completed within 60 days of receipt. Direct questions via email to clerk@villageofgreenwichny.gov.
Opportunity text
Administrative Services · Provide administrative assistance for the administration of the Village of Greenwich, NY Forward Small Project Fund. Services to be provided, including but not limited to: - Participation in development and coordination of the marketing, application and project selection process; - Review program guidelines with selected participants; - Review of and submission of funding commitment and disbursement paperwork; - Coordination of contractor selection, construction monitoring, and site inspections; - Communication with property owners; and - Collaborate with Village of Greenwich and HTFC staff for project activities - Coordinate Architectural and Environmental Services Architectural and Environmental Services · Assist building owners in development of written project scopes of work that are consistent with local and state codes and design guidelines · Incorporate decarbonization into the funded project to the extent required by DRI/NYF program guidelines and coordinate with the Department of State (DOS) or their consultants to first confirm the decided-on compliance path and then subsequently receive verification from the DOS that all decarbonization requirements have been satisfied prior to receiving final reimbursement. · Prepare Environmental Review documents including forms, documentation, maps, relevant records and findings. o Submit final scopes/designs for approval through the State Historic Preservation Office's Cultural Resource Information System (CRIS). o Coordinate environmental assessment of project site(s) to determine the level of investigation required to complete the site contamination evaluation, following program requirements and using ASTM guidelines. This would include assistance with identifying qualified environmental firms, or completion of the reviews if consultant has capacity in house. Requirements are available online, beginning on page 13: https://hcr.ny.gov/environmental-compliance-handbook-0 Business enterprises awarded an identical or substantially similar procurement contract within the past five years: None
Files
| File | Type | Posted |
|---|---|---|
| RFP - Small Project Fund 2026.pdf |
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